Construction Project Coordinator: Document Control

Bosch Building Technologies LLC; Amarillo (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical

Vision

Flexible Spending Accounts

401K w/ company match

Life/AD&D/LTD

Paid Vacation/Sick/Holidays

Employee Assistance Program

Pet Insurance

Job summary

Bosch Building Technologies North America is seeking a Project Coordinator to maintain the accuracy and traceability of project documentation across the construction lifecycle. This role serves as the central point of control for drawings, RFIs, submittals, change orders, permits, and closeout documentation, ensuring teams work from current, approved information.

The ideal candidate is highly organized, detail-oriented, and skilled at coordinating between field teams, project managers,

Qualifications

• 1-3+ years of experience in construction project coordination, document control, or administrative support on construction/infrastructure projects.
• Proficiency in Excel (formulas, tracking logs, pivot tables) and document/project management platforms (Fieldwire, Procore, Bluebeam, SharePoint, or similar).
• Excellent organizational skills with high attention to detail and accuracy.

Responsibilities

• Maintain the Sharepoint for drawings, specifications, submittals, RFIs, change orders, meeting minutes, and correspondence
• Enforce document revision control — ensure only current, approved versions are distributed and superseded documents are archived, not deleted
• Manage document distribution to field crews, subcontractors, and consultants, confirming acknowledgment of receipt
• Maintain consistent file naming conventions and folder structures across shared drives, and project management software
• Track submittal status (pending, in review, approved, rejected, resubmit) and flag items at risk of delaying procurement or installation
• Log and monitor RFI turnaround times, escalating overdue responses to the Project Manager
• Maintain change order and change directive logs, cross-referencing cost and schedule impacts
• Produce weekly/biweekly status reports summarizing open items, upcoming deadlines, and document aging
• Track permit and inspection documentation, ensuring approvals are logged and accessible before dependent work proceeds
• Liaise between field teams, project managers, subcontractors, and clients to resolve documentation gaps or discrepancies
• Support project closeout by compiling as-builts, O&M manuals, warranties, and punch list documentation into a complete closeout package
• Attend project meetings to capture action items and ensure they are logged and tracked to completion
• Support scheduling and resource-tracking efforts by keeping documentation aligned with current project milestones
• Maintain project data within project management/document control software (e.g., Fieldwire, Procore, PlanGrid, Bluebeam, SharePoint, or equivalent)
• Build and maintain tracking spreadsheets/dashboards for document status, submittal logs, and RFI logs
• Support audits by ensuring documentation is complete, accurate, and easily retrievable
• Other duties as assigned

Skills

Attention to detail

Organization

Communication

English proficiency

Tools

Excel

Fieldwire

Procore

Bluebeam

SharePoint

Job description

Bosch Building Technologies North America is seeking a Project Coordinator to maintain the accuracy and traceability of project documentation across the construction lifecycle. This role serves as the central point of control for drawings, RFIs, submittals, change orders, permits, and closeout documentation, ensuring teams work from current, approved information.

The ideal candidate is highly organized, detail-oriented, and skilled at coordinating between field teams, project managers,