Studio Receptionist & VIP Experience Coordinator

laika communications gmbh; Hillsboro (OR); On-site; USD 36,000 - 54,000; Full time

Job summary

LAIKA is seeking a Receptionist in Hillsboro, OR to deliver outstanding customer service in a fast-paced production studio environment. You will be a central resource, greet visitors, manage calls, coordinate meeting rooms, and support admin tasks.

You’ll work with executives, employees, vendors, and guests, keeping the lobby organized and information flow seamless. Required: 2+ years as a receptionist, strong phone etiquette, ability to multitask, and proficiency with Microsoft Office, Excel,

Qualifications

• 2+ years of receptionist experience in a fast-paced environment.
• Strong phone etiquette and professional communication.
• Ability to multitask and prioritize daily requests.
• Proficient with Microsoft Office, Excel, and Adobe Suite.

Responsibilities

• Respond to inquiries and provide general studio and company information to callers, employees, visitors, and email inquiries.
• Support the completion of special projects and assignments.
• Assist with various administrative tasks such as data entry, tracking, file management, expense reports and purchase reports.
• Update phone/voicemail lists and emergency response rosters.
• Greet visitors and give instructions regarding sign in procedures and security protocol.
• Schedule in-house meeting rooms and ensure setup and service requests are executed.
• Work closely with Production and Executive Assistants to coordinate and streamline daily requests.
• Contact vendors to troubleshoot any service-related issues.
• Assist in maintaining Admin Services’ studio presence through the creation and updating of content for our internal webpage and studio announcements.
• Assist with coordination of studio events and coordinate local transportation for clients and staff.
• Keep the lobby and conference rooms organized and presentable.

Skills

Phone etiquette

Multitasking

Customer service

Office software

Tools

Microsoft Office

Excel

Adobe Suite

Job description

LAIKA is seeking a Receptionist in Hillsboro, OR to deliver outstanding customer service in a fast-paced production studio environment. You will be a central resource, greet visitors, manage calls, coordinate meeting rooms, and support admin tasks.

You’ll work with executives, employees, vendors, and guests, keeping the lobby organized and information flow seamless. Required: 2+ years as a receptionist, strong phone etiquette, ability to multitask, and proficiency with Microsoft Office, Excel,