Studio Operations Lead: Keep Projects Moving

CoCreative Interiors LLC; Huntersville (NC); On-site; USD 30,000 - 41,000; Full time

Job summary

CoCreative Interiors is a boutique interior design studio in Huntersville, NC seeking a Studio Operations Coordinator to keep projects, schedules, and studio operations organized. This in-studio role requires coordinating multiple priorities and occasional site coordination, with compensation $22–$30 per hour.

You’ll work closely with the founder to streamline processes, manage communications with clients and vendors, and support marketing, logistics, and administrative tasks while maintaining a

Qualifications

• Previous experience in project coordination, operations coordination, administrative operations, or a comparable role involving multiple priorities and deadlines.
• Strong organizational, time management, and written and verbal communication skills.
• Proficiency with Google Workspace or comparable business productivity tools.
• Comfort learning and working within project management software and other digital systems.
• Ability to work full-time, in person, at our Huntersville studio.
• Ability to occasionally coordinate activities at local project sites.

Responsibilities

• Coordinate project schedules, milestones, deadlines, and deliverables across multiple active interior design projects.
• Maintain organized project information, task assignments, and timelines so everyone understands priorities and next steps.
• Monitor progress, identify potential delays or bottlenecks, and proactively follow up to keep projects moving.
• Coordinate internal workflows and help maintain visibility into team workload, upcoming commitments, and project priorities.
• Organize project meetings, prepare agendas, document action items, and ensure follow-through.
• Support project installations by coordinating schedules, deliveries, vendors, site access, and logistical details.
• Help establish consistent project workflows and improve how information moves between team members and external partners.
• Coordinate client meetings, project appointments, presentations, and scheduling logistics.
• Communicate professionally with clients, builders, trades, vendors, and other project partners regarding scheduling, status updates, and administrative details.
• Track outstanding information, decisions, and action items to ensure timely follow-through.
• Support a polished, responsive, and well-organized client experience throughout the project.
• Coordinate logistics with project partners while keeping design, technical, and construction decisions with the appropriate professionals.
• Support day-to-day studio operations, including calendars, supplies, organization, administrative processes, and general office coordination.
• Maintain organized digital files, project records, templates, and shared resources.
• Coordinate incoming inquiries, schedule discovery calls, manage proposals, and follow up with leads.
• Assist with planning team meetings, studio initiatives, events, and other business activities.
• Track internal deadlines, recurring responsibilities, and operational priorities.
• Help ensure the studio runs smoothly so the design team can remain focused on client work.
• Coordinate marketing calendars, content schedules, photography, and promotional activities.
• Create and update branded graphics, presentations, and marketing materials in Canva using established templates and brand guidelines.
• Organize project photography, imagery, and marketing assets for digital and print use.
• Prepare and schedule approved social media content.
• Coordinate routine website content updates and other marketing deliverables as needed.
• Track marketing deadlines, follow up with external partners, and help ensure planned initiatives are executed consistently.

Skills

Project coordination

Time management

Written communication

Verbal communication

Organizational skills

Attention to detail

Tools

Google Workspace

Project management software

Job description

CoCreative Interiors is a boutique interior design studio in Huntersville, NC seeking a Studio Operations Coordinator to keep projects, schedules, and studio operations organized. This in-studio role requires coordinating multiple priorities and occasional site coordination, with compensation $22–$30 per hour.

You’ll work closely with the founder to streamline processes, manage communications with clients and vendors, and support marketing, logistics, and administrative tasks while maintaining a