Design Studio Office Coordinator & Welcome Lead

3North; Richmond (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

3North in Richmond, VA seeks an organized Office Coordinator to keep our on-site studio welcoming, efficient, and running smoothly. You’ll be the central point of contact for staff, clients, vendors, and visitors, supporting daily operations, hospitality, scheduling, and facilities coordination.

The role offers regular hours, a collaborative environment, and opportunities to contribute to a growing design practice with a track record of award-winning work across cultural institutions,

Qualifications

• Strong organizational skills, attention to detail, and follow-through.
• A friendly, professional, and service-oriented attitude.
• Excellent communication skills and sound judgment.
• Ability to multitask, prioritize responsibilities, and adapt to changing needs.
• Proficiency with Microsoft Office, Teams, shared calendars, and general office technology.
• A proactive, hands-on approach to maintaining a welcoming and organized workplace.

Responsibilities

• Open and close the office, ensuring the workplace is secure, organized, and ready for daily operations.
• Welcome visitors, answer calls, and coordinate mail, packages, and deliveries.
• Prepare meeting spaces, refreshments, and hospitality for clients and staff.
• Maintain common areas, kitchens, restrooms, and the materials library.
• Manage office supplies, inventory, and routine purchasing.
• Coordinate calendars, conference rooms, meetings, and office events.
• Work with vendors and service providers on maintenance and facility needs.
• Assist with travel arrangements, catering, company events, and special projects.

Skills

Organizational skills

Communication

Customer service

Multitasking

Microsoft Office

Hospitality

Job description

3North in Richmond, VA seeks an organized Office Coordinator to keep our on-site studio welcoming, efficient, and running smoothly. You’ll be the central point of contact for staff, clients, vendors, and visitors, supporting daily operations, hospitality, scheduling, and facilities coordination.

The role offers regular hours, a collaborative environment, and opportunities to contribute to a growing design practice with a track record of award-winning work across cultural institutions,