Students Services Specialist

The University of Vermont; Burlington (VT); On-site; USD 36,000 - 39,000; Full time

Job summary

The University of Vermont is seeking an administrative coordinator to support the Doctor of Occupational Therapy program, the Rehabilitation and Movement Science department, and the College of Health and Nursing Sciences. The role focuses on clinical education coordination, site coordination, student orientation, and data management, with on-campus duties at two locations.

Responsibilities include maintaining compliance, supporting accreditation processes, and assisting the Dean’s office.

Qualifications

• Bachelor’s degree with more than one year of relevant experience related to the responsibilities.
• Effective interpersonal, organizational, and communication skills with attention to detail.
• Proficiency in spreadsheets, databases, word processing, and survey applications.
• Ability to prioritize effectively, work, and make decisions independently and as part of a team.

Responsibilities

• Coordinate and manage administrative activities that support the OTD program, the RMS department, and the CNHS.
• Provide administrative support for the OTD, RMS, and CNHS Dean’s office, including clinical education coordination and accreditation tasks.
• Assist with site coordination, slot requests, student orientation and advising, software and database management.
• Note: travel may be required and a probationary period may be required.

Skills

Interpersonal skills

Organizational skills

Communication skills

Attention to detail

Independent work

Education

Bachelor’s degree

1+ year relevant experience

Tools

Spreadsheets

Databases

Word processing

Survey applications

Job description

The University of Vermont is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category legally protected by federal or state law.

Finalists for positions at UVM may be subject to a criminal background check.

For classified staff positions, actual hiring pay dependent on current competitor market conditions, comparable campus peer(s) at time of hire, and candidate’s experience level and length.

This position is 37.5 hours per week. Coordinate and manage administrative activities that support the Doctor of Occupational Therapy ( OTD ) program, the Rehabilitation and Movement Science ( RMS ) department, and the College of Health and Nursing Sciences ( CNHS ). Responsibilities include supporting OTD clinical education, including but not limited to clinical site coordination, slot requests, student orientation and advising, software and database management, compliance, evaluation, and accreditation. Responsibilities also include providing administrative support for the OTD , RMS , and CNHS Dean’s office.

A probationary period may be required. This position is expected to be working on campus at 2 different locations due to the essential functions. Some travel might be required to attend training for professional development.

Minimum Qualifications (or equivalent combination of education and experience)

• Bachelor’s degree with more than one year of relevant experience related to the responsibilities.
• Effective interpersonal, organizational, and communication skills with attention to detail.
• Proficiency in spreadsheets, databases, word processing, and survey applications.
• Ability to prioritize effectively, work, and make decisions independently and as part of a team.

Desirable Qualifications

• Experience with student information systems and education management platforms.
• Experience of working in a clinical setting and/or with clinical populations.
• Experience of purchasing reconciliation.
• Expertise in navigating and utilizing multiple software programs.

Anticipated Pay Range

Anticipated Pay Range $26.00 - $28.00

Other Information

Please include a statement addressing how you would incorporate the tenets of Our Common Ground into your professional life.

Special Conditions

Special Conditions A probationary period may be required, Background Check required for this position

FLSA

FLSA Non-Exempt

Union Position

Union Position Yes, UVMSU

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Location

Job Open Date

Job Open Date 07/31/2026

Job Close Date (Jobs close at 11:59 PM EST.)

Open Until Filled No

The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.

Position Information

Position Title AcademicPrgmMgmt OC2 N

Posting Number S6244PO

Department

Position Number 00027279

Percent of Full-Time 1.0

Standard Hours at 1.0 FTE 37.5

Term (months per year) 12