Office Coordinator

University of Vermont; Burlington (VT); On-site; USD 31,064 - 37,195; Part time

Job summary

The University of Vermont is seeking an Office Coordinator to provide administrative and office management support to the Office of the Vice Provost for Intercultural Excellence. This role involves overseeing the facility management for Allen House and collaboration with various departments.

The ideal candidate should have an associate degree or equivalent experience and 1-3 years of relevant experience. Skills in communication, organization, and teamwork are essential. The position offers an hourly wage between $22.55 and $27.00.

Qualifications

• 1-3 years of related experience.
• Ability to navigate and collaborate across cultures.
• Proficient in communication and organizational tasks.

Responsibilities

• Provide administrative and programmatic support.
• Serve as facilities coordinator for Allen House.
• Supervise student staff and manage schedules.

Skills

Effective communication

Analytical skills

Team collaboration

Attention to detail

Organizational skills

Education

Associate degree or equivalent experience

Tools

Spreadsheets

Database applications

Word-processing applications

Communication technologies

Job description

Office Coordinator

Posting Summary

Provide administrative, office management, and programmatic support to the Office of the Vice Provost for Intercultural Excellence (OVPIE). Collaborate with the Executive Assistant to the VP IE, Business Manager/Event Coordinator, and other staff to support the work of the Division's intercultural centers and programs: Interfaith Center (IC), Mosaic Intercultural Center (MIC), the Prism Intercultural Center (WAGE, Prism @UVM, and Men & Masculinities). Deliver high-quality transactional support to stakeholders in a dynamic, high-volume, deadline-driven environment that includes frequently changing work and customer support demands. Serve as the primary facilities coordinator for the Allen House. This position reports to the Senior Executive Director of Intercultural Excellence. Serve as the executive support for the Senior Director of Intercultural Centers & Director of the Interfaith Center. Serve as primary point of contact for the Director's calendars. Ensure that the Director is prepared for all aspects of the daily calendar and screen and route incoming phone calls, handle communications, and assist with signature and other events/programs support throughout the academic year. Serve as the facilities manager for the Allen House. Supervise student staff for the Office of the Vice Provost for Intercultural Excellence.

Minimum Qualifications (or equivalent combination of education and experience)

Associate degree or commensurate experience with one to three years of related experience required. Ability to effectively and respectfully navigate, communicate, and collaborate across various cultures and experiences. Demonstrate awareness and connection to issues of excellence, culture, and mattering. Effective communication, analytical, and team‑collaboration skills required. Proficient in spreadsheets, database, word‑processing applications, and communication technologies required. Attention to detail and effective organizational skills required. Ability to effectively perform duties within deadline‑driven environment, with frequently changing customer demands required. Ability to interact effectively with a wide range of university personnel, students, and members of the public required.

Desirable Qualifications

Demonstrated commitment to intercultural excellence and Our Common Ground values.

Anticipated Pay Range

$22.55/hour to $27.00/hour

Special Conditions

A probationary period may be required, Occasional evening and/or weekends required (if non‑exempt position, may result in overtime), Background Check required for this position.

FLSA

Non‑Exempt

Union Position

Yes, UVMSU

Job Location

Burlington, Vermont, United States

Department

Office of VP Intcltrl Excllnce/10030

Standard Hours at 1.0 FTE

37.5

Term (months per year)

12