Student Scheduling & Records Specialist

Keiser University; West Palm Beach (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Keiser University seeks an Assistant Registrar to manage ongoing student scheduling, records accuracy, and routine clerical duties at the West Palm Beach campus.

The role supports the Registrar by scheduling programs, verifying transcripts, and maintaining both paper and electronic files in compliance with policy. Candidates should bring an Associate's degree and at least two years of administrative experience.

Qualifications

• Must have Associate's Degree with 2+ years administrative experience.
• Experience in scheduling and records management preferred.
• Strong organizational and communication skills.

Responsibilities

• Build and maintain student course/program schedules for the campus.
• Verify student transcripts and admissions documentation.
• Maintain accurate paper and electronic student files and official documentation.
• Create course sections in the student database using local campus program wheel.
• Create and maintain student schedules using local campus and online campus program wheel; monitor audit sheets for updates.
• Pull start date reports and identify new enrollments for scheduling; fulfill scheduling requests.
• Reschedule current students due to course failures, interruption of studies, or program changes.
• Pull grade reports and other status reports to identify continuing students needing re-scheduling.
• Enter placement scores, transfer credits, and other data driving scheduling decisions.
• Handle phone, email, and in-person inquiries; sort filing; back up Registrar duties as needed.
• Process enrollment verification, transcripts, graduation audits, transcript requests, and status changes.
• Assist Registrar in new student orientation and pre-registration for continuing students.
• Maintain and track all student files to ensure proper documentation and signatures.

Skills

Administrative experience

Education

Associate's Degree

Job description

Keiser University seeks an Assistant Registrar to manage ongoing student scheduling, records accuracy, and routine clerical duties at the West Palm Beach campus.

The role supports the Registrar by scheduling programs, verifying transcripts, and maintaining both paper and electronic files in compliance with policy. Candidates should bring an Associate's degree and at least two years of administrative experience.