Assistant Registrar

Keiser University; Town of Florida (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

Keiser University in New York seeks an Assistant Registrar to help create and maintain student schedules, files, and records to ensure accuracy and compliance. You will verify transcripts and admissions documents, schedule programs, and support the Registrar with daily operations and reporting needs.

You will also handle inquiries and coordinate enrollments between departments. Applicants should have at least an Associate's degree and two years of administrative experience, with attention to

Qualifications

• Associate's Degree required with at least 2 years of administrative experience.
• Experience in maintaining student records, scheduling and reporting.
• Attention to detail and ability to work independently.

Responsibilities

• Build and maintain student course schedules for the campus
• Verify student transcripts and admissions documentation
• Maintain accurate paper and electronic student files
• Create course sections in the student database
• Create and maintain schedules using campus program wheels
• Pull start date reports and scheduling requests from students
• Re-schedule students for changes due to disruptions
• Enter placement scores and transfer credits for scheduling
• Assist with enrollment verification and transcript processing
• Support Registrar and orientation/pre-registration activities

Skills

Scheduling

Administrative experience

Record maintenance

Education

Associate's degree

Tools

Student information systems

Job description

The Assistant Registrar is responsible for creating and maintaining student schedules on an ongoing basis, filing, computing, preparing written correspondence, and sharing general office duties with the Registrar in order to assure that student records are accurate, current, and compliant.

The Assistant Registrar is responsible for assisting the Registrar in scheduling educational programs and maintaining records. This is accomplished through:

• Building and maintaining student course/program schedules for the campus
• Verifying student transcripts and admissions documentation
• Maintaining accurate paper and electronic student files and official documentation
• Creating course sections in the student database using local campus program wheel
• Creating and maintaining student schedules using local campus and online campus program wheel; monitors audit sheets for updates
• Working independently to pull start date reports, identify new enrollments for scheduling, fulfill scheduling requests made by individual students
• Re-schedule current students who require schedule changes due to failed courses, interruption of studies, change of program, change of status
• Working independently to pull grade reports, change of status reports, drop reports, etc. to identify continuing students requiring re-scheduling
• Enters into the student record placement scores, transfer credits, and other student data which drive scheduling decisions
• Shares general office duties including answering telephone, email and in-person inquiries, filing,etc.
• Serve as a back-up to the Registrar, by cross training on Registrar essential duties and fulfilling them as needed
• Additional functions include processing enrollment verification, pursuing and validating official High School transcripts, completing graduation audits, processing transcript requests, processing status changes, running reports as requested
• Assist Register in new student orientation and pre-registration for continuing students.
• Maintain and track all student files to ensure proper documentation and signatures are present.

Assistant Registrar must have a minimum of an Associate's Degree with 2 years of administrative experience.