Student Records & Data Integrity Specialist

Saint Mary's College Of California; Moraga (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Saint Mary’s College of California is seeking a Student Records Manager to maintain accurate, confidential electronic student records within the Office of the Registrar. The role analyzes, processes, and verifies transcripts, diplomas, petitions, and verifications, while producing reports to audit records and support data integrity.

Responsibilities include responding to inquiries from students, faculty, and staff, and ensuring compliance with college policies and applicable requirements.

Qualifications

• Associate’s degree required; Bachelor’s degree preferred.
• Experience in student records, Registrar operations, or higher education administration preferred.
• Knowledge of or ability to learn Student Information Systems and related Registrar technologies.
• Strong attention to detail and ability to process detailed records accurately.

Responsibilities

• Analyze, evaluate, and process incoming student records and documentation.
• Process transcripts, diplomas, petitions, verifications, and other records transactions.
• Create and run reports to audit student records and ensure data integrity.
• Maintain confidentiality and appropriate use of electronic student records.
• Respond to inquiries from students, faculty, staff, and external constituents.

Skills

Attention to detail

Data integrity

Analytical skills

Customer service

Communication

Time management

Recordkeeping

Discretion

Education

Associate’s degree

Bachelor’s degree

Job description

Saint Mary’s College of California is seeking a Student Records Manager to maintain accurate, confidential electronic student records within the Office of the Registrar. The role analyzes, processes, and verifies transcripts, diplomas, petitions, and verifications, while producing reports to audit records and support data integrity.

Responsibilities include responding to inquiries from students, faculty, and staff, and ensuring compliance with college policies and applicable requirements.