Student Records & Compliance Specialist

Cape Fear Community College; North Carolina; On-site; USD 42,000 - 64,000; Full time

Job summary

Cape Fear Community College is seeking an Assistant Registrar to support the Registrar’s Office with data entry, student records maintenance, and reporting. You will help resolve registration issues, assist with transcript evaluations, and ensure privacy under FERPA while collaborating across campus.

The role requires strong organizational skills, experience in student services, and the ability to supervise staff and student workers.

Qualifications

• An Associate’s degree or two+ years of related work experience.
• Two+ years of experience in Student Services/Affairs or closely related experience.
• Experience in supervision and/or management; collaborative and inclusive leadership style.

Responsibilities

• Maintain strict confidentiality of student records in FERPA-compliant processes.
• Organize and supervise maintenance of student records, including permanent records retention.
• Report enrollment and graduation data to National Student Clearinghouse.
• Provide documentation, training, and leadership for staff on Ellucian Colleague, Self Service, and Softdocs.
• Assist with resolving registration errors and monitor final grades and attendance.
• Monitor advisor listings, grade changes, and assist with graduation reporting.

Skills

Problem solving

Communication

Multitasking

Confidentiality

Team collaboration

Education

Associate’s degree

Tools

Ellucian Colleague

Softdocs

OnBase

ImageNow

Job description

Cape Fear Community College is seeking an Assistant Registrar to support the Registrar’s Office with data entry, student records maintenance, and reporting. You will help resolve registration issues, assist with transcript evaluations, and ensure privacy under FERPA while collaborating across campus.

The role requires strong organizational skills, experience in student services, and the ability to supervise staff and student workers.