Admissions Data & Records Specialist

Cape Fear Community College; Wilmington (NC); On-site; USD 32,000 - 42,000; Full time

Job summary

Cape Fear Community College is seeking an Admissions Processor to oversee daily admissions operations and data entry. The role requires accurate document review, cross-referencing data in multiple systems, and processing applications for all student categories.

The position supports the Registrar’s Office and Admissions Office, handling transcripts, test scores, and updates to majors and advisor assignments while upholding FERPA and privacy standards.

Qualifications

• High school diploma or equivalency required.
• Experience in a college setting, preferably admissions/registration, or with complex data systems.
• Customer service experience preferred.

Responsibilities

• Administers daily operation of Admissions processing and data entry.
• Review documents for accuracy, code, resolve discrepancies, and cross-reference in multiple systems.
• Coordinate downloading admissions applications and transcripts into the student information system.
• Process applications for all student types (first-year, transfer, returning, dual enrollment).
• Handle supporting documents (transcripts, test scores, etc.).
• Assist with changing prospective student majors and updating advisor assignments.
• Ensure compliance with FERPA.

Skills

FERPA knowledge

Microsoft Word

Microsoft Excel

Record keeping

Communication skills

Education

High school diploma

Associates Degree

Tools

Ellucian Colleague

CFNC Cross Connect

CRM platforms

SoftDocs

Job description

Cape Fear Community College is seeking an Admissions Processor to oversee daily admissions operations and data entry. The role requires accurate document review, cross-referencing data in multiple systems, and processing applications for all student categories.

The position supports the Registrar’s Office and Admissions Office, handling transcripts, test scores, and updates to majors and advisor assignments while upholding FERPA and privacy standards.