Student Records & Admissions Coordinator

Xavier College Preparatory; Phoenix (AZ); On-site; USD 40,000 - 65,000; Full time

Job summary

Xavier College Preparatory is seeking a detailed Registrar & Admissions Administrative Coordinator to manage student records, support admissions, and oversee front office operations. The role ensures accurate data in the FACTS system and coordinates annual compliance and reporting for the school community.

Working with the Admissions Office and faculty, you will maintain confidentiality, deliver exceptional service to families, and support events like Open House and registrations.

Qualifications

• High School Diploma or GED required.
• Minimum three years of administrative, registrar, admissions, or office experience preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Experience with FACTS Student Information System or similar student database preferred.
• Strong organizational and recordkeeping skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and deadlines.
• Ability to maintain confidentiality and professionalism.
• Bilingual English/Spanish preferred.

Responsibilities

• Maintain and manage all student permanent records in accordance with diocesan and school policies.
• Create, update, audit, and archive student records within the FACTS Student Information System.
• Process enrollment, withdrawals, transfers, and new student registrations.
• Prepare and forward academic records and transcripts to receiving high schools and educational institutions.
• Coordinate admissions events including Open House and campus tours.
• Serve as a welcoming first point of contact for prospective families and visitors.
• Maintain front office logs and visitor security procedures.
• Generate system reports and attendance data for administration.

Skills

Strong organizational skills

Verbal and written communication

Multi-priority management

Team collaboration

Education

High School Diploma or GED

Tools

FACTS SIS

MS Office

Job description

Xavier College Preparatory is seeking a detailed Registrar & Admissions Administrative Coordinator to manage student records, support admissions, and oversee front office operations. The role ensures accurate data in the FACTS system and coordinates annual compliance and reporting for the school community.

Working with the Admissions Office and faculty, you will maintain confidentiality, deliver exceptional service to families, and support events like Open House and registrations.