Medical Student Records & Registration Specialist

Xavier University of Louisiana; New Orleans (LA); Vor Ort; USD 55.000 - 75.000; Vollzeit

Zusammenfassung

Xavier Ochsner College of Medicine at Xavier University of Louisiana is seeking an Assistant Registrar to manage medical student records, registration, and graduation documentation. You will ensure accuracy, confidentiality, and timely processing of transcripts, enrollment actions, and degree-audit records.

The role collaborates across offices to support student success and compliance with accreditation standards.

Qualifikationen

• Bachelor’s degree in a field related to higher education administration or records management.
• Three+ years of registrar operations, academic records, or enrollment-services experience in a college/university.
• Experience handling academic records, transcripts, degree audits, and graduation documentation.
• Working knowledge of FERPA and student-record confidentiality, access, release, and data integrity requirements.
• Experience with a student information system and related reporting tools; ability to reconcile data and resolve discrepancies.

Aufgaben

• Maintain official academic and enrollment records for medical students from matriculation through graduation and post-graduate verification.
• Process registration, enrollment changes, and clerkship enrollments per approved curricula.
• Post and maintain grades, credits, terms, and degree-audit elements; address discrepancies via established workflows.
• Support graduation certification, transcripts, and official records documentation within service standards.
• Ensure records comply with FERPA, accreditation standards, and data governance policies.

Kenntnisse

FERPA knowledge

Attention to detail

Communication skills

Customer service

Ausbildung

Bachelor’s degree in higher education administration, business administration, information systems, student affairs, records management, public administration, or related field

Master’s degree in higher education administration, business administration, student affairs, information systems, public administration, or related field

Tools

Student information system

Jobbeschreibung

Xavier Ochsner College of Medicine at Xavier University of Louisiana is seeking an Assistant Registrar to manage medical student records, registration, and graduation documentation. You will ensure accuracy, confidentiality, and timely processing of transcripts, enrollment actions, and degree-audit records.

The role collaborates across offices to support student success and compliance with accreditation standards.