Assistant Registrar

XU01 Xavier University; Cincinnati (OH); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Tuition remission

Paid time off

Job summary

Xavier University, located in Cincinnati, seeks an Assistant Registrar to support student records, registration processes, and reporting. The role emphasizes collaboration with academic units and governance in higher education.

The assistant will oversee the records team, maintain systems, and provide service to students and staff, contributing to accurate and compliant recordkeeping.

Qualifications

• Bachelor’s degree required.
• Three years of prior administrative experience.
• Experience in higher education and with Banner/Workday preferred.

Responsibilities

• Oversee and maintain academic records including transcripts, registrations, grade changes, and degree conferrals.
• Provide supervision for the transcript and records area within the Office of the Registrar.
• Serve as a liaison between the Registrar’s Office and Deans, Chairs, Advising, and other departments.
• Assist the Registrar and Associate Registrar with core office deliverables.
• Manage record systems and assist in developing new systems and enhancements.
• Provide customer service to students, faculty, and staff.

Skills

Interpersonal skills

System thinking

Tech-savvy

Education

Bachelor's degree

Tools

Banner

Workday

Job description

The Office of the Registrar is seeking an Assistant Registrar. The Assistant Registrars provide assistance to the University Registrar and to academic areas of the University related to the updating, maintenance and reporting of student records and related processes and systems.

Core competencies of an Assistant Registrar include holistic and system thinking, strong interpersonal abilities, technological knowledge, professional integrity, and general knowledge of law, policy, and governance in higher education and at Xavier University.

Job Responsibilities

• Oversee and maintain academic records of the university including transcripts, course registration, grade changes, degree conferrals, leave of absence, and schedule of classes
• Provide supervision and leadership for transcript and records area within the Office of the Registrar
• Serve as a liaison between the Office of the Registrar and related offices such as Deans, Department Chairs, Academic Advising, and other university department directors
• Assist University Registrar and Associate Registrar as needed with primary office deliverables
• Manage and maintain record systems, as well as assist in the development of new systems/programs and enhancements
• Provide customer service to students, faculty, and staff in support of the services of the Office of the Registrar

Job Qualifications

• A bachelor’s degree
• Three years prior administrative experience
• One to three years’ experience working in higher education and using Banner, Workday, or other equivalent student information system is preferred.

Candidates selected for the final stages of the interview process will be asked to provide the names and contact information of three professional references.

Our campus is located in the vibrant and thriving city of Cincinnati, which has an array of neighborhoods and activities to suit many interests.

We welcome and support members from diverse backgrounds and life experiences.

We unreservedly commit to open and free inquiry, deliberately seek out multiple perspectives, and create a campus where everyone feels a sense of belonging.

We believe in the power of collaboration, and we cultivate an environment where every voice is valued and diverse perspectives enrich our shared work.

Benefits

Eligibility varies by position and employment class:

• Comprehensive insurance plans including medical, dental, vision and prescription coverage.
• Tax advantaged accounts including health savings accounts, flexible spending accounts, and dependent care account.
• Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
• Generous paid time off work options including vacation, sick leave and holidays.
• Tuition remission for employees and their eligible dependents.

Thank you for your interest in joining our university community. At Xavier University, we are more than an academic institution — we are a mission-driven community grounded in the Ignatian tradition.

Our values of reflection, service, and the pursuit of justice inspire everything we do, from our teaching and research to the way we treat one another.

Whether you're applying for your first role in higher education or bringing years of experience, we invite you to explore how your journey might align with ours. Come be a part of something meaningful.