Enrollment & Records Coordinator

Excelsior Prep Charter School; Tampa (FL); On-site; USD 36,000 - 54,000; Full time

Job summary

Excelsior Prep Charter School is seeking a School Registrar to join the administrative team. This role supports the efficient daily operation of the front office and the accurate management of student registration, records, enrollment, and related office functions.

The registrar provides professional, courteous, and timely service to students, families, staff, and community members while ensuring office systems and school records are accurate, confidential, and in compliance with applicable

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Experience in school office operations, student registration, records management, or administrative support preferred.
• Proficiency with computers, data entry, word processing, spreadsheets, email, and standard office software.
• Ability to learn and use student information systems and school-based technology platforms.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced school environment.
• Strong oral and written communication skills and the ability to interact effectively with students, families, staff, and community members.
• Ability to exercise sound judgment, maintain confidentiality, and follow policies and legal requirements.

Responsibilities

• Support the Principal and school leadership with clerical and operational tasks.
• Manage student registration, enrollment, withdrawals, transfers, and records requests.
• Maintain confidential student records and enrollment documents.
• Verify documentation for enrollment and residency.
• Coordinate with staff and families on registration matters.
• Assist with attendance reporting, scheduling support, and reports as assigned.
• Enter, update, and audit data in the student information system.

Skills

Organizational skills

Attention to detail

Oral communication

Written communication

Multitasking

Confidentiality

Customer service

Interpersonal skills

Education

High school diploma

Associate degree preferred

Tools

Word processing

Spreadsheets

Email

Office software

Database software

Job description

Excelsior Prep Charter School is seeking a School Registrar to join the administrative team. This role supports the efficient daily operation of the front office and the accurate management of student registration, records, enrollment, and related office functions.

The registrar provides professional, courteous, and timely service to students, families, staff, and community members while ensuring office systems and school records are accurate, confidential, and in compliance with applicable