Student Office Assistant, Registrar's Office

University of Montevallo; Montevallo (AL); On-site; USD 9,600 - 12,000; Part time

Job summary

University of Montevallo's Registrar's Office seeks a Student Office Assistant to provide essential front-desk and clerical support. You will greet visitors, answer phones, organize and file documents, inventory supplies, scan records, and run errands as needed.

The role requires a High School Diploma or GED, strong MS Office skills, and the ability to handle confidential information with discretion. This part-time temporary appointment supports the Academic Affairs department in a professional

Qualifications

• High School Diploma or GED equivalent.
• Must be discrete with confidential information.
• Detail oriented with strong organizational skills.

Responsibilities

• Provide friendly customer service by welcoming and assisting visitors in the office.
• Answer phones, direct calls, and take accurate phone messages.
• Organize and file documents.
• Organize and inventory office supplies.
• Scan documents.
• Run errands.

Skills

Self-directed

Confidentiality

Detail oriented

Positive interaction

Professional attire

Office equipment

MS Office

Strong communication

Education

High School Diploma or GED

Tools

Xerox Copier

Facsimile

Multi-line Phone system

MS Office Suite

Job description

Student Office Assistant, Registrar's Office

Position Information

Posting Number

Job Title

Job Title Student Office Assistant, Registrar's Office

Department

Department Academic Affairs

Rate of Pay

Rate of Pay $8.00 hourly

FLSA

FLSA Non-Exempt

Estimated Number of Hours Per Week

Employment Status

Employment Status Part Time Temporary

Student Appointment Type

Student Appointment Type Jobship and Work-Study

General Description

The purpose of this position is to provide office administrative support for the Registrar’s Office.

1. Provide friendly customer service by welcoming and assisting visitors in the office.
2. Answer phones, direct calls, and take accurate phone messages.
3. Organize and file documents.
4. Organize and inventory office supplies.
5. Scan documents.
6. Run errands.

Education and Experience

High School Diploma or GED equivalent

Skills, Knowledge, and Abilities

1. Be self-directed and motivated.
2. Adhere to strict ethical and legal requirements concerning confidentiality and protecting information.
3. Must be detail oriented.
4. Ability to interact with students, faculty and staff in a positive and effective way.
5. Dress appropriately for a professional setting.
6. Ability to use office equipment (Xerox Copier, Facsimile, and Multi-line Phone system).
7. Must be familiar with MS Office programs.
8. Must have excellent written and verbal communication skills.

Preferred Major

Licenses, Certification or Registrations

None

Number of Vacancies

Desired Start Date

Open Date

Open Date 09/01/2026

Close Date

Open Until Filled Yes

Additional Statement

The University of Montevallo does not discriminate against job applicants based on their national origin or citizenship or immigration status. Because of the costs associated with visa sponsorship/transfer, the University typically will not sponsor applicants for a work visa or transfer of an existing visa. No commitment for visa assistance and/or sponsorship can be made until a thorough search is conducted, including a proper and methodical review of all applicants.

EEO Statement

UM is an Equal Employment Opportunity Institution.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Are you currently a student (having been admitted or enrolled in classes) at the University of Montevallo?
  • Yes
  • No
• Have you been awarded Federal Work-Study by the Financial Aid Office?
  • Yes
  • No

University of Montevallo Human Resources and Risk Management

Station 6055 Will Lyman House Montevallo, AL 35115