Student Life Operations Specialist

University at Buffalo; Town of Amherst (NY); On-site; USD 49,000 - 59,000; Full time

Job summary

The University at Buffalo's Student Life division seeks an Operations Assistant, a highly visible staff member responsible for overseeing financial, administrative, and personnel functions within the department. You will manage daily operations, coordinate resources, and support key initiatives to foster student success.

Responsibilities include monitoring budgets and procurement, collaborating with HR on personnel processes, leading facilities and technical projects, acting as liaison between

Qualifications

• Associate's degree with two years of experience or Bachelor's degree.
• Proficiency in the Microsoft suite.
• Strong verbal and written communication skills.

Responsibilities

• Financial Management: Monitor and maintain departmental budgets, accounts, and financial records; process and track procurement transactions, purchase orders, invoices, travel, reimbursements, and vendor payments.
• Human Resources Collaboration: Coordinate unit personnel functions, recruitment processes, onboarding and offboarding with Student Life HR.
• Facilities & Operations: Lead maintenance, facilities, and technical projects to ensure smooth daily operations and high-performing workspaces.
• Administrative Liaison: Serve as the primary administrative liaison between the Director, divisional staff, and University partners.
• Data & Assessment: Coordinate research, data analysis, and reporting to measure operational performance and impact.
• Process Improvement: Identify operational opportunities, recommend solutions, and implement improvements.

Skills

Verbal communication

Written communication

Microsoft Office

Education

Associate's/Bachelor's degree

Tools

Microsoft Office

Job description

The University at Buffalo's Student Life division seeks an Operations Assistant, a highly visible staff member responsible for overseeing financial, administrative, and personnel functions within the department. You will manage daily operations, coordinate resources, and support key initiatives to foster student success.

Responsibilities include monitoring budgets and procurement, collaborating with HR on personnel processes, leading facilities and technical projects, acting as liaison between