Operations Assistant, Student Life

University at Buffalo; Town of Amherst (NY); On-site; USD 49,000 - 59,000; Full time

Job summary

The University at Buffalo's Student Life division seeks an Operations Assistant, a highly visible staff member responsible for overseeing financial, administrative, and personnel functions within the department. You will manage daily operations, coordinate resources, and support key initiatives to foster student success.

Responsibilities include monitoring budgets and procurement, collaborating with HR on personnel processes, leading facilities and technical projects, acting as liaison between

Qualifications

• Associate's degree with two years of experience or Bachelor's degree.
• Proficiency in the Microsoft suite.
• Strong verbal and written communication skills.

Responsibilities

• Financial Management: Monitor and maintain departmental budgets, accounts, and financial records; process and track procurement transactions, purchase orders, invoices, travel, reimbursements, and vendor payments.
• Human Resources Collaboration: Coordinate unit personnel functions, recruitment processes, onboarding and offboarding with Student Life HR.
• Facilities & Operations: Lead maintenance, facilities, and technical projects to ensure smooth daily operations and high-performing workspaces.
• Administrative Liaison: Serve as the primary administrative liaison between the Director, divisional staff, and University partners.
• Data & Assessment: Coordinate research, data analysis, and reporting to measure operational performance and impact.
• Process Improvement: Identify operational opportunities, recommend solutions, and implement improvements.

Skills

Verbal communication

Written communication

Microsoft Office

Education

Associate's/Bachelor's degree

Tools

Microsoft Office

Job description

Operations Assistant, Student Life

Position Information

Position Title: Operations Assistant, Student Life

Department: Student Life

Posting Link: https://apptrkr.com/9914144 https://www.ubjobs.buffalo.edu/postings/65385

Job Type: Full-Time

Posting Detail Information

Position Summary

The Division ofStudent Life is seeking an OperationsAssistant, a highly visible staff member, who will overseethe essential financial, administrative, and personnel functions ofthe assigned departments. In this role, you will oversee dailyoperations, manage departmental resources, and support keyinitiatives.

Your responsibilities include:

• Financial Management: Monitor and maintaindepartmental budgets, accounts, and financial records. Process andtrack procurement transactions, purchase orders, invoices, travel,reimbursements, and vendor payments.
• Human Resources Collaboration: Partner withStudent Life HR to coordinate unit personnel functions, recruitmentprocesses, onboarding and offboarding.
• Facilities & Operations: Lead maintenance,facilities, and technical projects to ensure smooth dailyoperations and high-performing workspaces.
• Administrative Liaison: Serve as the primaryadministrative liaison between the Director, divisional staff, andUniversity partners.
• Data & Assessment: Coordinate research,data analysis, and reporting efforts to measure operationalperformance and impact.
• Process Improvement: Identify operationalopportunities, recommend solutions, and implement processimprovements.

This is a multi-vacancy posting.Positions are available across Student Life's various locations anddepartments.

Our team recognizes the advantages diverse perspectives andbackgrounds bring to the workplace. We are particularly interestedin candidates who share this value and will work to achieve theuniversity's goals of inclusive excellence.

About Student Life

StudentLife is dedicated to creating a student-centeredenvironment that fosters engagement, well-being, and success.Guided by four strategic priorities—student engagement, health andwellness, personalized support, and advancing diversity, equity,inclusion, and justice—we provide transformative experiences thatempower students to grow, lead, and thrive. As a member of StudentLife, you'll join a team of passionate professionals united byshared values and a commitment to student success. We think big,act boldly, and pursue excellence with purpose. Together, we buildinclusive communities, champion discovery, and celebrate theachievements that shape the UB experience.

Learn more:

• Our benefits, where we prioritize your well-beingand success to enhance every aspect of your life.
• Being a part of the University at Buffalocommunity.

About The University at Buffalo

The University at Buffalo (UB) #ubuffalo is one of America'sleading public research universities and a flagship of the StateUniversity of New York system, recognized for our excellence andour impact. UB is a premier, research-intensive public universitydedicated to academic excellence. Our research, creative activityand people positively impact the world. Like the city we call home,UB is distinguished by a culture of resilient optimism, resourcefulthinking and pragmatic dreaming that enables us to reach othersevery day. Visit our website to learn more about the University atBuffalo.

University at Buffalo is an affirmative action/equal opportunityemployer and, in keeping with our commitment, welcomes all to applyincluding veterans and individuals with disabilities.

Minimum Qualifications

• Associate's degree with two years of experience or Bachelor'sdegree
• Proficiency in the Microsoft suite
• Strong verbal and written communication skills.

Preferred Qualifications

• Ability to manage and prioritize multiple responsibilitieseffectively in a fast-paced, dynamic environment.
• Ability to work independently and in a team setting isrequired.
• Strong collaboration skills.
• Strong computer technology skills.

Salary Range

$54,090

Is a background check required for this posting?

Yes

Contact Information

Contact's Name: Jillian Battaglia

Contact's Title: Assistant Director of Human Resources

Contact's Email: [e-mail]

Contact's Phone: [phone]

Posting Dates

Posted: 10/22/2026