Temporary Administrative & Operations Support Specialist

University at Buffalo; Buffalo (NY); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Health and retirement plans

Career coaching and training

Public service loan forgiveness (PSLF)

Job summary

University at Buffalo is seeking a dynamic Administrative Assistant to support the Research & Economic Development team on a temporary basis. The role involves handling inquiries, coordinating with multiple departments, and delivering timely administrative support.

You will assist with purchasing, travel reimbursements, HR paperwork, and preparation of documents and reports, using ShopBlue and Concur. This position offers exposure to a major public research university and opportunities to

Qualifications

• Excellent communication and professional demeanor.
• Experience in administrative support or similar role.
• Ability to manage inquiries via phone and email and coordinate with departments.

Responsibilities

• Responding to inquiries and guiding team members and departments with clear, professional communication.
• Managing incoming requests via phone and email, providing assistance or redirecting as appropriate to ensure timely support.
• Purchasing and travel reimbursement support.
• HR support, e.g., collecting paperwork and submitting appointment information to HR.
• Preparing documents and reports.
• Working with UB systems, including ShopBlue and Concur.

Skills

Clear communication

Administrative support

Team collaboration

Tools

ShopBlue

Concur

Job description

University at Buffalo is seeking a dynamic Administrative Assistant to support the Research & Economic Development team on a temporary basis. The role involves handling inquiries, coordinating with multiple departments, and delivering timely administrative support.

You will assist with purchasing, travel reimbursements, HR paperwork, and preparation of documents and reports, using ShopBlue and Concur. This position offers exposure to a major public research university and opportunities to