Student Life Administrative & Operations Coordinator

umiami; Coral Gables (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

The University of Miami seeks an Administrative Assistant to support the Student Life team and report to the Director of Orientation and Commuter Student Involvement. The role covers office operations, budget management, and student employee supervision.

Responsibilities include coordinating events, managing calendars, and maintaining department records while collaborating with Workday Finance and HR systems.

Qualifications

• High school diploma or equivalent required; Associate or Bachelor’s degree preferred.
• Strong computer skills and experience with standard office software (MS Office).
• Experience in higher education or student services is desirable.

Responsibilities

• Oversee daily departmental operations, space management, and supply inventory.
• Monitor budgets, revenue, expenditures, and monthly financial reports; process purchasing and reimbursements.
• Supervise and train Student Assistants; manage hiring, onboarding, scheduling, and payroll.
• Coordinate projects and events (orientation, family weekends, vendor fairs) and track outcomes.

Skills

MS Office

Organizational skills

Communication skills

Data processing

Information entry

Customer service

Education

High school diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Workday Finance

Workday Human Resources

Job description

The University of Miami seeks an Administrative Assistant to support the Student Life team and report to the Director of Orientation and Commuter Student Involvement. The role covers office operations, budget management, and student employee supervision.

Responsibilities include coordinating events, managing calendars, and maintaining department records while collaborating with Workday Finance and HR systems.