Executive Administrative Support Specialist

University of Miami; United States; On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Tuition remission

Job summary

The University of Miami is seeking an Administrative Assistant to perform clerical and office support duties within the assigned department, ensuring efficient operations. This role supports department leadership, manages calendar activities, prepares reports, and handles routine inquiries with professional communication.

You will schedule meetings, take minutes, process travel arrangements, maintain filing systems, and assist with creating presentations and correspondence while upholding

Qualifications

• High school diploma or equivalent required.
• Minimum 1 year of relevant experience.
• Proficiency in MS Office and strong written/oral communication.

Responsibilities

• Supports department and/or leadership with daily clerical tasks.
• Prepares basic reports, charts, budgets and presentation materials.
• Responds to routine inquiries with standard correspondence.
• Plans meetings and takes detailed minutes as needed.
• Answers phone calls and routes to staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements for department leadership and staff.
• Composes and types correspondence; creates spreadsheets and presentations.
• Greets visitors and provides general support.
• Develops and maintains department filing system.

Skills

MS Office

Communication

Interpersonal skills

Discretion

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

The University of Miami is seeking an Administrative Assistant to perform clerical and office support duties within the assigned department, ensuring efficient operations. This role supports department leadership, manages calendar activities, prepares reports, and handles routine inquiries with professional communication.

You will schedule meetings, take minutes, process travel arrangements, maintain filing systems, and assist with creating presentations and correspondence while upholding