Strategic Administrative Assistant

umiami; Coral Gables (FL); Presencial; USD 21 000 - 28 000; Tempo integral

Resumo da oferta

The University of Miami is seeking an Administrative Assistant to provide clerical and office support for the assigned department, ensuring efficient operations and professional interactions with staff and visitors.

Responsibilities include supporting daily tasks, preparing reports and budgets, scheduling meetings, arranging travel, taking minutes, and maintaining filing systems, while adhering to university policies and safeguarding assets.

Qualificações

• Education: High School Diploma or equivalent/relevant experience, certification or license
• Experience: Minimum 1 year of relevant experience required
• Certification and Licensing: Refer to department description for applicable certification requirements

Responsabilidades

• Supports department and/or department leadership with daily clerical tasks.
• Prepares basic reports, charts, budgets, and other presentation materials.
• Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers, or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Conhecimentos

Learning Agility

Teamwork

Technical Proficiency

Communication

Formação académica

High School Diploma or equivalent

Ferramentas

Office software

Descrição da oferta de emprego

The University of Miami is seeking an Administrative Assistant to provide clerical and office support for the assigned department, ensuring efficient operations and professional interactions with staff and visitors.

Responsibilities include supporting daily tasks, preparing reports and budgets, scheduling meetings, arranging travel, taking minutes, and maintaining filing systems, while adhering to university policies and safeguarding assets.