Student Life Admin Coordinator: Budget & Events

Stevens Institute of Technology; Hoboken (NJ); On-site; USD 41,000 - 55,000; Full time

Job summary

Stevens Institute of Technology in Hoboken, NJ is seeking a Student Life Administrative Assistant for the Office of Undergraduate Student Life. The role supports daily office functions, budget management, and event planning while collaborating with staff and student organizations.

You will process financial transactions, manage purchasing and hiring of student employees, and assist with large university events. A professional communication style is essential.

Qualifications

• Prior administrative support experience with budget management and reconciliation.
• High School diploma required; Associates or Bachelor's degree preferred.
• Strong verbal and written communication skills in a professional environment.

Responsibilities

• Greet students, faculty, staff and visitors for the office.
• Answer main phone line and respond to inquiries via email.
• Support student organizations and office mail, purchases and supplies.
• Process daily purchasing card and purchase orders for ~120 RSOs with a part-time assistant.
• Prepare timely payments via disbursement vouchers, reimbursements and requisitions.
• Monitor contracts and insurance for purchases, ensure compliance and organize documents.
• Advise on expenditures for Student Activity Fees (~$1.5M annually).
• Communicate with organization leaders about expenses and deadlines.

Skills

Interpersonal skills

Microsoft Word

Excel

PowerPoint

Google Docs

Concur

Kuali systems

Education

High School diploma

Associates or Bachelor's degree preferred

Tools

Concur

Kuali

Job description

Stevens Institute of Technology in Hoboken, NJ is seeking a Student Life Administrative Assistant for the Office of Undergraduate Student Life. The role supports daily office functions, budget management, and event planning while collaborating with staff and student organizations.

You will process financial transactions, manage purchasing and hiring of student employees, and assist with large university events. A professional communication style is essential.