Coordinator, Schaefer School of Engineering and Science

Stevens Institute of Technology; Hoboken (NJ); Hybrid; USD 34,000 - 39,000; Part time

Benefits offered by this job

Hybrid work model

Job summary

Stevens Institute of Technology in Hoboken, NJ, seeks a part-time Coordinator to provide administrative support to the Office of the Dean, Undergraduate Studies. The role is hybrid with hours 9 a.m.–2 p.m.

on weekdays, with occasional evenings and weekends as needed. Responsibilities include scheduling meetings, preparing agendas/minutes, coordinating events, onboarding instructors and TAs, and assisting with Workday/Coursedog logistics and budgeting.

Qualifications

• Requires high school diploma or higher and ability to perform office duties.
• Bachelor’s degree or equivalent combination of education and experience preferred.
• 1 year of office experience required; 1 year in higher education preferred.

Responsibilities

• Provide administrative and logistical support for meetings, events, and committees.
• Schedule meeting spaces and prepare agendas/minutes.
• Coordinate catering, supplies, and budgeting for events and academic activities.
• Assist with onboarding Adjunct Instructors, TAs, LAs, and CAs; support Workday and Coursedog scheduling.
• Maintain access information for facilities and payroll-related tasks.

Skills

Administrative support

Office coordination

Event logistics

Communication

Education

Bachelor’s degree or equivalent

High School Diploma

Tools

Workday

Coursedog

Zoom

Job description

Job Description Working under the supervision of the Associate Director of the Undergraduate Studies, the Coordinator provides administrative and office support to the Schaefer School’s Office of the Dean, Undergraduate Studies. This is a part-time, fixed-term, hybrid position. Must have the ability to work weekdays (Wednesday and Friday availability preferred) from 9 a.m.-2 p.m., with off hours and weekends, as needed.

Essential Duties and Responsibilities

• Provide administrative and logistical support for meetings, events, and committees (Dean’s Undergraduate Student Advisory Council (DUSAC), the SES Undergraduate Curriculum Committee (UGCC), Order of the Engineer ceremony, etc.) including, but not limited to:
• Scheduling meeting/conference space(s)
• Preparing, managing, and distributing meeting agendas and minutes
• Coordinating catering/supply delivery logistics.
• Maintain certificate and award templates and process award checks for special academic events and competitions, including: Ansary Entrepreneurship Competition Gallois Autonomous Robot Competition Several endowed Senior Design awards
• Coordinate job posting and onboarding of Adjunct Instructors, Teaching Assistants (TA), Lab Assistants (LA), and Course Assistants (CA) in Engineering Core courses.
• Assist with Workday and Coursedog logistics regarding course section scheduling and instructor assignments.
• Coordinate with the Associate Director and Schaefer School departments to ensure accurate TA, LA, and CA budgeting, time allocation, and payroll.
• Maintain access information to facilities for Graduate and Teaching Assistants and Lab Monitors.
• Perform other related duties, as needed.

Qualifications

• Education: High School Diploma Preferred
• Education: Bachelor’s degree or equivalent combination of education and experience.
• Required Experience: 1 year of experience in an office setting
• Preferred Experience: 1 year of experience in higher education

A self-starter who demonstrates an ability to achieve goals and meet deadlines. A high level of professionalism with strong interpersonal and organizational skills. Ability to manage multiple tasks and projects with high attention to detail in a fast-paced environment. Advanced understanding of the Microsoft Office suite, with particular proficiency in Word, Outlook, Excel, Teams, and PowerPoint. Proficiency in virtual meeting platforms such as Zoom or MS Teams. Possess excellent organizational, written, oral communication, and presentation skills Skills in designing graphics for fliers and marketing using Canva and other applications, preferred. Willingness to occasionally work evenings and weekends

Exempt (Salary)

Department SES Core Engineering Compensation Range In compliance with the New Jersey Wage Transparency Act, the hourly base range for this position is $25 - $28. This range represents the University’s good faith estimate of possible compensation at the time of posting. Stevens Institute of Technology determines compensation based on factors including the position’s scope and responsibilities, the candidate’s experience, education, skills, internal equity, market data, and organizational considerations. The final salary will be set considering departmental budget, qualifications, and relevant credentials. This pay range represents base pay only and excludes additional forms of compensation, such as incentives, stipends, or other applicable pay components.

For a full overview of our benefits offerings, please refer to the Stevens Institute of Technology Benefits Guidebook, available at: Benefits Guidebook

EEO Statement

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status. Stevens is building a diverse faculty, staff, and student body and strongly encourages applications from people of all backgrounds. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes. Stevens seeks candidates who will contribute to a welcoming and inclusive environment for all students, faculty and staff.

Jeanne Clery Disclosure: In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act.

Stevens Institute of Technology is a premier, private research university in Hoboken, New Jersey, overlooking the Manhattan skyline. Stevens prepares its more than 8,000 undergraduate and graduate students for an increasingly complex and technology-centric world, leveraging finance, computing, engineering and the arts to confront the most challenging problems of our time with innovative teaching and research. The university is in the top 1% nationally of colleges with the highest-paid graduates.