Student Hospitality Employee

Auburn; Auburn (AL); On-site; USD 17,000 - 22,000; Part time

Job summary

Auburn University is seeking a Student Hospitality Employee to provide administrative, logistical, and hospitality support for visiting artists and touring companies, while gaining practical experience in arts administration, event management, and hospitality operations.

You will collaborate with GPAC departments to ensure a welcoming, professional experience for artists and guests, assist with travel logistics, backstage setup, inventory, and guest services, and develop skills in communications

Qualifications

• Current Auburn University student in good academic standing.
• Interest in performing arts, arts administration, hospitality, event planning, or related fields.
• Flexible schedule; able to work evenings, weekends, and some holidays.
• Hours vary based on GPAC performance schedule.

Responsibilities

• Assist with preparing, maintaining, and breaking down artist dressing rooms, green room, and hospitality spaces before, during, and after rehearsals, performances, and special events.
• Coordinate artist hospitality needs, including welcome materials, itineraries, schedules, backstage information packets, and completing local shopping as needed.
• Help maintain artist hospitality inventory by tracking, organizing, and restocking beverages, snacks, supplies, and other backstage amenities.
• Provide administrative support by organizing digital records, filing contracts, maintaining artist databases, and assisting with complimentary ticket requests, credentials, and backstage access lists as needed.
• Assist with coordinating artist travel logistics, including hotel accommodations, ground transportation, and travel itineraries.
• Support backstage operations and day-of-show logistics by coordinating event materials, monitoring schedules, responding to operational needs, and assisting artists, staff, and vendors.
• Assist with vendor coordination, event setup and breakdown, guest services, and on-site logistics for GPAC performances, donor events, and other special events as assigned by the Managing Director.
• Provide exceptional customer service while interacting with artists, artist representatives, vendors, volunteers, guests, and GPAC staff.
• Support post-event organization, inventory, documentation, and evaluation activities.
• Perform other related duties as assigned by the Managing Director.

Skills

Organizational skills

Interpersonal communication

Confidentiality

Team collaboration

Adaptability

Education

Auburn University student

Tools

Microsoft Office 365

Job description

Overview

The Student Hospitality Employee provides administrative, logistical, and hospitality support for visiting artists and touring companies while gaining practical experience in arts administration, event management, and hospitality operations. The student employee works closely with multiple GPAC departments to help ensure a welcoming and professional experience for artists and guests. This role is ideal for students interested in arts administration, hospitality, event management, communications, or public relations.

Responsibilities

• Assist with preparing, maintaining, and breaking down artist dressing rooms, green room, and hospitality spaces before, during, and after rehearsals, performances, and special events.
• Coordinate artist hospitality needs, including organizing welcome materials, itineraries, schedules, backstage information packets, and completing local shopping as needed.
• Help maintain artist hospitality inventory by tracking, organizing, and restocking beverages, snacks, supplies, and other backstage amenities.
• Provide administrative support by organizing digital records, filing contracts, maintaining artist databases, and assisting with complimentary ticket requests, credentials, and backstage access lists as needed.
• Assist with coordinating artist travel logistics, including hotel accommodations, ground transportation, and travel itineraries.
• Support backstage operations and day-of-show logistics by coordinating event materials, monitoring schedules, responding to operational needs, and assisting artists, staff, and vendors.
• Assist with vendor coordination, event setup and breakdown, guest services, and on-site logistics for GPAC performances, donor events, and other special events as assigned by the Managing Director.
• Provide exceptional customer service while interacting with artists, artist representatives, vendors, volunteers, guests, and GPAC staff.
• Support post-event organization, inventory, documentation, and evaluation activities.
• Perform other related duties as assigned by the Managing Director.

Qualifications

• Current Auburn University student in good academic standing.
• Interest in performing arts, arts administration, hospitality, event planning, communications, or related fields.
• Flexible schedule based on class availability.
• Must be available to work evenings, weekends, and occasional holidays during performances and events.
• Hours will vary based on the GPAC performance schedule.

Minimum Knowledge, Skills, and Abilities

• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication skills.
• Ability to maintain confidentiality and professionalism.
• Comfortable working in a fast-paced, team-oriented environment.
• Proficiency with Microsoft Office 365 (Outlook, Word, Excel, Teams, OneDrive).
• Ability to lift up to 30 pounds and perform occasional physical event setup.

Why Work at Auburn?

Students in this position will gain experience in:

• Performing arts and live events management
• Artist hospitality and backstage operations
• Project coordination and logistics
• Professional communication
• Inventory management
• Team collaboration across multiple departments
• Customer service in a professional arts environment

Why shouldYOU consider student employment at Auburn University?

• Gain valuable work experience! Student employment allows you to explore different interests, identify strengths, and make informed decisions about your future career goals.
• Build your network! Interacting with faculty, staff, and fellow students can lead to valuable connections and potential mentors.
• Make a difference!Have the satisfaction of knowing YOU are a part of providing the premier academic experience at Auburn and the life-changing work our students and employees perform.

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.