Backstage Arts Admin & Event Hospitality Student

Auburn; Auburn (AL); On-site; USD 17,000 - 22,000; Part time

Job summary

Auburn University is seeking a Student Hospitality Employee to provide administrative, logistical, and hospitality support for visiting artists and touring companies, while gaining practical experience in arts administration, event management, and hospitality operations.

You will collaborate with GPAC departments to ensure a welcoming, professional experience for artists and guests, assist with travel logistics, backstage setup, inventory, and guest services, and develop skills in communications

Qualifications

• Current Auburn University student in good academic standing.
• Interest in performing arts, arts administration, hospitality, event planning, or related fields.
• Flexible schedule; able to work evenings, weekends, and some holidays.
• Hours vary based on GPAC performance schedule.

Responsibilities

• Assist with preparing, maintaining, and breaking down artist dressing rooms, green room, and hospitality spaces before, during, and after rehearsals, performances, and special events.
• Coordinate artist hospitality needs, including welcome materials, itineraries, schedules, backstage information packets, and completing local shopping as needed.
• Help maintain artist hospitality inventory by tracking, organizing, and restocking beverages, snacks, supplies, and other backstage amenities.
• Provide administrative support by organizing digital records, filing contracts, maintaining artist databases, and assisting with complimentary ticket requests, credentials, and backstage access lists as needed.
• Assist with coordinating artist travel logistics, including hotel accommodations, ground transportation, and travel itineraries.
• Support backstage operations and day-of-show logistics by coordinating event materials, monitoring schedules, responding to operational needs, and assisting artists, staff, and vendors.
• Assist with vendor coordination, event setup and breakdown, guest services, and on-site logistics for GPAC performances, donor events, and other special events as assigned by the Managing Director.
• Provide exceptional customer service while interacting with artists, artist representatives, vendors, volunteers, guests, and GPAC staff.
• Support post-event organization, inventory, documentation, and evaluation activities.
• Perform other related duties as assigned by the Managing Director.

Skills

Organizational skills

Interpersonal communication

Confidentiality

Team collaboration

Adaptability

Education

Auburn University student

Tools

Microsoft Office 365

Job description

Auburn University is seeking a Student Hospitality Employee to provide administrative, logistical, and hospitality support for visiting artists and touring companies, while gaining practical experience in arts administration, event management, and hospitality operations.

You will collaborate with GPAC departments to ensure a welcoming, professional experience for artists and guests, assist with travel logistics, backstage setup, inventory, and guest services, and develop skills in communications