Check In/Receptionist- Office & Admin Specialist Intermediate

Greater St. Cloud

Saint Cloud (MN)

On-site

USD 29,000 - 39,000

Part time

10 days ago

Get a reply from this employer

Your resume and cover letter, tailored to exactly what they’re hiring for.

Get past ATS filters

Job summary

Minnesota State is seeking an intermediate Office & Admin Specialist to serve as the primary administrative support for Counseling and Psychological Services and the Student Health Center at St. Cloud State University.

You will manage confidential records, coordinate access and scheduling, and ensure privacy compliance. The role requires strong communication, customer service, and computer skills, with duties including documentation, scheduling, and adherence to state and federal privacy rules.

Qualifications

Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy.
Customer service skills to provide prompt and accurate information in person, by phone, and via email.
Knowledge of standard computer software for word processing, spreadsheets, and databases.

Responsibilities

Administers highly confidential medical and counseling records processes.
Coordinates patient access and scheduling systems.
Supports immunization compliance and privacy requirements (HIPAA, FERPA, data practices).
Explains complex processes to customers clearly and accurately.

Skills

Communication

Customer service

Computer skills

Medical terminology

Follow instructions

Tools

Word processing

Spreadsheets

Databases

Job description

Check In/Receptionist- Office & Admin Specialist Intermediate

State of Minnesota

Saint Cloud, MN State of Minnesota
October 13, 2026

The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

This position serves as the primary administrative support specialist for Counseling and Psychological Services and the Student Health Center. The position independently administers highly confidential medical and counseling records processes, coordinates patient access and scheduling systems, supports immunization compliance, and applies federal and state privacy requirements including HIPAA, FERPA, and Minnesota data practices requirements.

Minimum Qualifications

Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy. Skill in customer service sufficient to provide prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence. Knowledge of standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify, and protect files. Knowledge of medical terminology sufficient to draft related documents and correspondence with accuracy and maintain records. Ability to follow detailed instructions and explain complex processes to customers.

Contact Information

If you have questions about this position, contact Courtney Graber at courtney.graber@stcloudstate.edu or 320-308-3702.

About Minnesota State

St. Cloud State is an award-winning regional public university and proud member of the Minnesota State Universities & Colleges system. St. Cloud State values active and applied learning, community engagement, sustainability, and global and cultural understanding. Working together to improve the state we love.

What do Minnesota's State employees have in common?

A sense of purpose in their work
Connection with their coworkers and communities
Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals

Training, classes, and professional development
Tuition reimbursement
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work/life support

A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues

Daily Living/Convenience Services

Chore services, home repair, trip planning, child/elder care

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/ .

Equal Opportunity Employer

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Get your free, confidential resume review.

or drag and drop your file here.