Counseling Services Admin Lead — Front Desk & Operations

University of Wisconsin Colleges; Town of River Falls (WI); Hybrid; USD 57,859,000 - 63,370,000; Full time

Benefits offered by this job

Health insurance

Dental benefits

Vision benefits

Wisconsin Retirement System employer 7

Paid leave

Job summary

University of Wisconsin Colleges is seeking an Administrative Assistant III to provide independent administrative support for Counseling Services, a high-demand student service department. The role includes coordinating the front desk, supervising student staff, and supporting records, purchasing, and budget activities in a confidential clinical setting.

The position requires strong communications, organizational skills, and the ability to manage multiple priorities.

Qualifications

• Strong interpersonal, oral, and written communication skills.
• Ability to organize, lead, and coordinate tasks or teams effectively.
• Experience working in a clinical student service environment is a plus.

Responsibilities

• Schedules logistics and secures resources for meetings.
• Serves as a primary point of contact via phone, in person, and other platforms.
• Maintains electronic/physical records according to policies and procedures.
• Supports student access processes, purchasing, budget activities, reporting, and program initiatives.

Skills

Interpersonal communication

Oral communication

Written communication

Organizational skills

Education

High school diploma or equivalent

Tools

Electronic health record systems

Job description

University of Wisconsin Colleges is seeking an Administrative Assistant III to provide independent administrative support for Counseling Services, a high-demand student service department. The role includes coordinating the front desk, supervising student staff, and supporting records, purchasing, and budget activities in a confidential clinical setting.

The position requires strong communications, organizational skills, and the ability to manage multiple priorities.