Student Front Desk & Admin Support Specialist

University of Florida; Gainesville (FL); On-site; USD 17,000 - 24,000; Part time

Job summary

University of Florida in Gainesville is seeking a Federal Work Study student assistant to support the main administrative office as a receptionist.

The role includes answering calls, handling mail, scheduling, and basic clerical tasks. The position offers $15 per hour and requires 10-20 hours weekly, with shifts arranged around classes. Eligibility for Federal Work Study is required.

This role provides front-line exposure to campus operations and opportunities to develop office skills.

Qualifications

• Must receive or be eligible for Federal Work Study.
• Must be in good academic and conduct standing with the University of Florida.
• Willingness to commit 10 hours per week for at least two consecutive semesters.
• Preferred: proficiency in MS Word, Excel, Outlook, PowerPoint.
• Successful completion of the required FERPA training.

Responsibilities

• Acts as SWES receptionist, answers calls, transfers messages as needed.
• Handles incoming and outgoing mail and package deliveries. Manages department mailboxes.
• Makes copies, scans, and sends faxes, digitizes documents as needed.
• Maintains reservation calendars for two departmental conference rooms.
• Issuing parking permits, tracking usage and returns.
• Straightens and maintains front office and common areas; monitors supplies.
• Provides general information and guidance to students, faculty, staff, guests, visitors.
• Helps create promotional materials.
• Assists with other front office/clerical duties as assigned by Office Manager and Administrative Support Assistant.

Skills

Dependable

Detail-oriented

Professionalism

Strong verbal and written comm skills

Tools

MS Word

Excel

Outlook

PowerPoint

MyUFL modules

Job description

University of Florida in Gainesville is seeking a Federal Work Study student assistant to support the main administrative office as a receptionist.

The role includes answering calls, handling mail, scheduling, and basic clerical tasks. The position offers $15 per hour and requires 10-20 hours weekly, with shifts arranged around classes. Eligibility for Federal Work Study is required.

This role provides front-line exposure to campus operations and opportunities to develop office skills.