Federal Work Study - Student Assistant (Receptionist)

University of Florida; Gainesville (FL); On-site; USD 17,000 - 24,000; Part time

Job summary

University of Florida in Gainesville is seeking a Federal Work Study student assistant to support the main administrative office as a receptionist.

The role includes answering calls, handling mail, scheduling, and basic clerical tasks. The position offers $15 per hour and requires 10-20 hours weekly, with shifts arranged around classes. Eligibility for Federal Work Study is required.

This role provides front-line exposure to campus operations and opportunities to develop office skills.

Qualifications

• Must receive or be eligible for Federal Work Study.
• Must be in good academic and conduct standing with the University of Florida.
• Willingness to commit 10 hours per week for at least two consecutive semesters.
• Preferred: proficiency in MS Word, Excel, Outlook, PowerPoint.
• Successful completion of the required FERPA training.

Responsibilities

• Acts as SWES receptionist, answers calls, transfers messages as needed.
• Handles incoming and outgoing mail and package deliveries. Manages department mailboxes.
• Makes copies, scans, and sends faxes, digitizes documents as needed.
• Maintains reservation calendars for two departmental conference rooms.
• Issuing parking permits, tracking usage and returns.
• Straightens and maintains front office and common areas; monitors supplies.
• Provides general information and guidance to students, faculty, staff, guests, visitors.
• Helps create promotional materials.
• Assists with other front office/clerical duties as assigned by Office Manager and Administrative Support Assistant.

Skills

Dependable

Detail-oriented

Professionalism

Strong verbal and written comm skills

Tools

MS Word

Excel

Outlook

PowerPoint

MyUFL modules

Job description

Federal Work Study - Student Assistant (Receptionist)

Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support
Department: 60210000 - AG-SOIL AND WATER SCIENCE

Classification Title:

STU AST – Clerical & Admin

The Department of Soil, Water, and Ecosystem Sciences (SWES) is seeking one (1) Federal Work Study students who are eligible to work beginning Spring 2027. These positions will provide clerical and front desk support to the department’s main administrative office in McCarty Hall A. Applicants must be able to commit to work 10-20 hours per week and be dependable, detail-orientated, and exhibit professionalism.

Job Description:

PLEASE NOTE: Soil, Water, and Ecosystem Sciences Majors/Minors and IS:EMANR majors are not eligible for these positions.

• Acts as SWES receptionist, answers all incoming calls, transferring and taking messages as needed.
• Handles incoming and outgoing mail and package deliveries. Manages department mailboxes.
• Makes copies, scans, and sends faxes, digitizes documents as needed.
• Maintains reservation calendars for two (2) departmental conference rooms.
• Issuing parking permits, tracking usage and returns.
• Straightens and maintains front office and common areas throughout the day. Monitors department office supplies.
• Provides general information and guidance to students, faculty, staff, guests, and visitors.
• Helps create promotional materials.
• Assists with other front office/clerical duties as assigned by Office Manager and Administrative Support Assistant.

Work Schedule: Applicants are preferred to work 15-20 hours per week. Our operating hours are from 8:30am-5:00pm. Shifts are scheduled around course schedules.

$15 per hour; commensurate with qualifications and experience.

Required Qualifications:

Must receive or be eligible to receive Federal Work Study

Must be in good academic and conduct standing with the University of Florida

Willingness to make a commitment of 10 hours a week, for at least 2 consecutive semesters.

Preferred:

Computer skills; Proficient in use of MS Word, Excel, Outlook, PowerPoint

Strong verbal and written communication skills

Experience with MyUFL modules.

Successful completion of the required FERPA training.

Health Assessment Required:

Health Assessment Required: No

Advertised: 14 Oct 2026 Eastern Daylight Time
Applications close: 11 Nov 2026 Eastern Standard Time

The University of Florida is an Equal Employment Opportunity Employer.