Student Data Controller & Records Specialist

Dallas Independent School District; Dallas, Northern (TX, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Dallas Independent School District seeks a Data Controller to manage student data entry, attendance processing, and records maintenance for EC-5 grades. The role requires careful verification of data, filing, and coordinating with campuses district-wide to ensure timely updates.

The incumbent will input attendance daily, generate and mail truancy notices as needed, and maintain multiple student databases and cumulative records. Regular attendance at the worksite is required.

Qualifications

• Complete Student Enrollment Form or Student Withdrawal Form as students enroll or withdraw from school, maintain a record keeping system for documentation, and maintain file copies of forms.
• Collect data, complete all input documents, and update the student database via electronic data transmission to maintain systems supported including school instructor file, student demographic and enrollment data, grade reporting, and attendance.
• Verify the accuracy of all processed data, recognize discrepancies, and take corrective action.
• Input student attendance daily, and give tardy passes to students who arrive late.
• Request, send, and maintain student cumulative records, create new cumulative records for students new to the district, and clean and route all records of students dropped from the district to the Pupil Accounting Department.
• Mail truancy-warning letters to students and complete documentation for truancy affidavits for court.
• Request, pick up, and distribute all student database products to the appropriate school offices and/or personnel.
• Understand and interpret student database products and their uses.
• Plan and schedule tasks, taking into consideration school priorities and the departmental calendar.
• Understand and correctly use microcomputer for systems supported including data transmission, student database inquiry, printed products, grade reporting, and attendance.
• Attend scheduled department workshops.
• Perform all other tasks and duties as assigned
• Demonstrated flexibility to cope with the challenges of a rapidly changing world
• Demonstrated willingness to remain current with the latest developments in the profession

Responsibilities

• Manage data entry and verification duties for student records.
• Maintain and update student demographic, enrollment, attendance and grade data.
• Distribute and file student records and respond to record requests.
• Update and maintain the district student database and related systems.

Job description

Dallas Independent School District seeks a Data Controller to manage student data entry, attendance processing, and records maintenance for EC-5 grades. The role requires careful verification of data, filing, and coordinating with campuses district-wide to ensure timely updates.

The incumbent will input attendance daily, generate and mail truancy notices as needed, and maintain multiple student databases and cumulative records. Regular attendance at the worksite is required.