Student Counseling Office Coordinator

Rochester; Rochester (MN); On-site; USD 42,000 - 48,000; Full time

Job summary

Rochester Public Schools is seeking a clerical professional to support the counseling office. You will prepare student records, maintain files, and assist with transcripts and communications with colleges and employers.

You will handle confidential information, interact with students and families, and coordinate with counselors. The role requires strong organizational skills and reliability in a school environment.

Qualifications

• Proficiency with Microsoft Word and Excel; Skyward preferred.
• Strong organization and clerical skills to handle office procedures.
• Welcoming human relations skills to communicate with students, families, and staff.
• Ability to take initiative, prioritize, organize, manage multiple tasks, and work under pressure.

Responsibilities

• Prepares student records, including transcripts, and sends to colleges, AVTI's employers, and scholarship applications as requested by students or schools.
• Keeps a running tally of where each student's records are sent.
• Maintains student files; affixes grade and attendance labels, standardized tests, portraits, and other reports.
• Types materials requested by counselors and teachers; e.g., letters, newsletters, handbooks, etc.
• Assists visitors to the counseling office; makes appointments with counselors; secures meeting spaces as needed.
• Answers questions following guidelines on what can be shared and what is confidential.
• Gives work direction, keeps attendance and monitors performance of student aides.
• Finalizes permanent records of graduating class; microfilms records.
• Organizes and types the publication 'Statistics and Destination of the Graduating Class'.
• Records, addresses for and mails mid-quarter progress reports; distributes copies to counselors and teachers.

Skills

Clerical skills

Organization

Interpersonal skills

Initiative & multitasking

Communication with students & families

Tools

Skyward

Microsoft Word

Excel

Job description

Rochester Public Schools is seeking a clerical professional to support the counseling office. You will prepare student records, maintain files, and assist with transcripts and communications with colleges and employers.

You will handle confidential information, interact with students and families, and coordinate with counselors. The role requires strong organizational skills and reliability in a school environment.