Clerical Support Specialist - Academic Services (0.975 FTE)

Rochester Public Schools; Rochester (MN); On-site; USD 38,000 - 46,000; Full time

Job summary

Rochester Public Schools is seeking a dedicated Clerical Support Specialist (0.975 FTE) in the Office of Academic Services. The role provides essential clerical and logistical support for Directors, including accounts payable, field trip coordination, and program support.

You will assist with counseling and English Learners programs, update records in Skyward, and help with conferences and travel logistics. Strong organization and communication are required.

Qualifications

• High school diploma or GED required.
• 3+ years clerical/administrative experience preferred.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and manage multiple tasks.

Responsibilities

• Process accounts payable and reimbursements for staff.
• Prepare staff stipends per contracts.
• Support Federal Funding activities (PAR reporting, Time & Effort verification).
• Assist with field trips: requests, procedures, and approvals.
• Support counseling staff with Xello and course planning updates.
• Update student records in Skyward for English Learner program.
• Coordinate conference/travel logistics and reimbursements.
• Support directors by managing calendars, meetings, and interview materials.
• Assist with professional development planning and PD scheduling.
• Provide back-up clerical support within the Office of Academic Services.

Skills

Attention to detail

Oral and written communication

Customer service

Problem solving

Time management

Education

High school diploma or GED

Tools

Skyward

Google Workspace

Microsoft Word

Excel

Job description

Rochester Public Schools is seeking a dedicated Clerical Support Specialist (0.975 FTE) in the Office of Academic Services. The role provides essential clerical and logistical support for Directors, including accounts payable, field trip coordination, and program support.

You will assist with counseling and English Learners programs, update records in Skyward, and help with conferences and travel logistics. Strong organization and communication are required.