Athletics & Activities Programs Coordinator

Nimble; City of Rochester (NY); On-site; USD 32,000 - 44,000; Full time

Job summary

Rochester Public Schools is seeking a diligent office Clerk to run the Activities Office, answer phones, schedule and support over 50 sports and activities, and maintain essential student records. You will manage online registrations, compile reports for coaches and the Business Services Office, and oversee several web-based platforms used by the district and governing bodies.

The role requires strong clerical and computer skills, the ability to work independently, and a commitment to accuracy,

Qualifications

• Excellent computer skills and experience.
• Strong clerical skills to handle a variety of office procedures.
• Strong telephone/communication skills.
• Ability to prioritize, organize and work independently.
• Ability to take initiative, work under pressure and handle frequent interruptions. Accuracy and attention to detail essential.
• Maintain confidentiality.
• Strong human relations skills to communicate and deal effectively with students, parents, coaches, faculty, district personnel and the general public.

Responsibilities

• Responsible for the daily operations of the Activities Office, including answering phones, taking messages, and assisting students, coaches and parents.
• Coordinate registration for over 50 sports and activities using the online registration program, and provide reports for the Business Services Office and coaches
• Manage various web-based programs: the Minnesota State High School League website, Big 9, Sports Nine, Qmlativ and Affinity data bases.
• Coordinate department and team/activities websites, online medical information as mandated by the Minnesota State High School League.
• Compile and maintain accurate records on physicals, eligibility forms, credits, behavior and chemical standards on over 700 students 7th – 12th grade.
• Collecting, depositing, and reporting participation fees, collecting non-sufficient funds, gate receipts, ticket sales, seasonal financial reports, purchase orders, and online registration.
• Coordinate and assist with section duties of hiring of event workers, ticket sales and financial reports for auditors.
• Coordinate scheduling of building use requests and searching for space availability (classrooms, computer labs, gyms, cafeteria, and auditorium).
• Flexibility to work with multiple interruptions, regarding inclement weather, change of events, rescheduling busing, student dismissal, communication with Middle Schools etc.
• Issue keys, supplies and equipment to coaches/trainers.
• Provide backup support for other department clerical staff.
• Perform other duties within the level of responsibility of position as assigned by the Activities Director.

Skills

Excellent computer skills

Clerical skills

Telephone/communication skills

Prioritize and organize

Initiative under pressure

Attention to detail

Maintain confidentiality

Human relations skills

Job description

Rochester Public Schools is seeking a diligent office Clerk to run the Activities Office, answer phones, schedule and support over 50 sports and activities, and maintain essential student records. You will manage online registrations, compile reports for coaches and the Business Services Office, and oversee several web-based platforms used by the district and governing bodies.

The role requires strong clerical and computer skills, the ability to work independently, and a commitment to accuracy,