School Counseling Office Administrator

Rochester Public Schools; Rochester (MN); On-site; USD 21,000 - 30,000; Full time

Job summary

Rochester Public Schools is seeking a clerical Professional to support the counseling office and maintain student records. The role involves preparing transcripts, organizing files, and assisting with communications and reports for counselors, teachers, and families.

Responsibilities include data entry, mailings, appointments, and ensuring confidentiality while coordinating with the Office of Human Resources. This is a full-time clerical contract for the 2024-2026 period.

Qualifications

• Proficiency with Microsoft Word and Excel required.
• Experience with Skyward preferred.
• Strong organizational and clerical skills are essential.
• Excellent interpersonal skills to communicate with students, families and staff.

Responsibilities

• Prepare student records, transcripts, and send to colleges, AVTI's employers, and scholarship applications.
• Maintain student files, attach labels, tests, portraits and other reports.
• Type materials for counselors and teachers (letters, newsletters, handbooks).
• Assist visitors to the counseling office and schedule counselor appointments.
• Answer questions within confidentiality guidelines.
• Supervise and direct student aides and monitor attendance.
• Finalize permanent records of graduating class and microfilm records.
• Organize and type the graduation statistics publication.
• Mail and distribute progress reports and other documents to counselors and teachers.

Skills

Microsoft Word

Excel

Skyward

Organization

Interpersonal skills

Tools

Skyward

Microsoft Word

Excel

Job description

Rochester Public Schools is seeking a clerical Professional to support the counseling office and maintain student records. The role involves preparing transcripts, organizing files, and assisting with communications and reports for counselors, teachers, and families.

Responsibilities include data entry, mailings, appointments, and ensuring confidentiality while coordinating with the Office of Human Resources. This is a full-time clerical contract for the 2024-2026 period.