School Office Administrator & Operations Lead

Rochester; Rochester (MN); On-site; USD 40,000 - 52,000; Full time

Job summary

Rochester Public Schools is seeking a dedicated clerical professional to support the site administrator and lead administrative staff. You will manage budgets, requisitions, and attendance while serving as the main contact for families and staff.

The role requires strong interpersonal skills, proficiency with Word/Excel/Access, and experience with Skyward or similar systems. On-site work and collaboration with a diverse school community are essential.

Qualifications

• Strong human relations skills in dealing with students, parents, teachers, administrators, co-workers and the public.
• Proficient with Microsoft Word, Excel and Access; Skyward experience preferred.
• Strong telephone skills.
• Ability to handle frequent interruptions and refocus easily.
• Ability to organize, prioritize, and work independently in a team setting.
• Must have completed or be willing to enroll in and complete the Medication Administration Training Course.

Responsibilities

• Provides clerical support to the site administrator.
• Provides work direction for secretaries, and assists with paraprofessionals.
• Primary building contact person for public, parent/guardian, and staff.
• Maintains budgets and extracurricular accounts.
• Processes requisitions, purchase orders, and mileage reimbursements.
• Maintains staff attendance records and substitute assignments.
• Maintains building security clearance and issues building keys.
• Facilitates necessary paperwork for Staff Development for the building.
• Coordinates conferences, open houses, graduation and other school functions.
• Performs other duties as assigned by supervisor.

Skills

Strong interpersonal skills

Microsoft Word

Excel

Access

Skyward experience

Strong telephone skills

Organizational skills

Tools

Skyward

Job description

Rochester Public Schools is seeking a dedicated clerical professional to support the site administrator and lead administrative staff. You will manage budgets, requisitions, and attendance while serving as the main contact for families and staff.

The role requires strong interpersonal skills, proficiency with Word/Excel/Access, and experience with Skyward or similar systems. On-site work and collaboration with a diverse school community are essential.