Student Assistant - Registrar’s Office (Commencement)

Stevenson University Online (Official Page); Owings Mills (MD); On-site; USD 17,000 - 24,000; Full time

Job summary

Stevenson University Online in Owings Mills is seeking a Student Assistant to support the Registrar’s Office in day-to-day operations and May Commencement planning.

You will perform general office tasks, data entry, document preparation, and coordinate communications with students, families, and volunteers. The role involves helping with the Tassel ticket system and event setup.

Qualifications

• Currently enrolled Stevenson University student in good standing with GPA requirements.
• Ability to perform general office tasks, data entry, and document preparation.
• Ability to interact professionally via phone, email, and in person.

Responsibilities

• Assist with general office tasks and clerical work.
• Set up and manage the Tassel ticket distribution system.
• Prepare spreadsheets and enter, compile, and analyze data.
• Respond to commencement inquiries by email and phone.
• Assist with Commencement volunteer recruitment, training, and coordination.

Skills

Microsoft Office proficiency

Data entry

Communication skills

Attention to detail

FERPA compliance

Education

Current Stevenson University student, GPA 2.5 (undergrad) / 3.3 (grad)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Database management

Job description

Find Your Role: We strive to achieve an environment and an atmosphere that supports, challenges, and inspires every individual on campus. Learn how the Stevenson Way makes this effort possible and how you can become part of a great place to work.

Department

Department Registrar's Office

Position Summary

The Student Assistant – Registrar’s Office supports the Registrar’s Office in day-to-day operations as well as planning university-wide events such as Commencement. Responsibilities include, but are not limited to, performing general office and clerical tasks, answering phones, creating and scanning documents, preparing spreadsheets, and entering and compiling data. In addition, the Student Assistant will provide event planning support for the May Commencement ceremonies. This includes supporting the Registrar’s Office in all facets of planning and facilitating communication with students, families, commencement volunteers, and campus stakeholders.

Education/Experience

Current enrolled student at Stevenson University in good standing with the University, academically and judicially, with a minimum 2.5 GPA (undergraduate) or 3.3 (graduate).

Knowledge/Skills/Ability

• Proficiency in Microsoft Office applications such as Word, Excel, and PowerPoint.
• Database management, website development, and other computer skills are valued.
• Self-motivated, flexible, and possessing a strong work ethic.
• Commitment to integrity, excellence, learning, and community.
• Ability to interact professionally with others via face-to-face, email, and on the phone.
• Excellent oral and written communication skills.
• Ability to handle confidential and sensitive information appropriately.
• Organized with careful attention to detail and accuracy.
• Ability to multitask and manage multiple priorities.
• Demonstrated ability to work independently and as a member of a team.
• Ability to uphold FERPA (Family Educational Rights and Privacy Act) regulations and confidentiality regarding student information.
• Exceptional analytical, reasoning and problem-solving skills.
• Excellent interpersonal and cultural competency skills and the demonstrated ability to communicate effectively with people of diverse backgrounds.
• Must show a commitment to valuing diversity and contributing to an inclusive working and learning environment.

Physical Requirements

Light work: Exerting up to 20 pounds of force occasionally and/or a negligible amount of force constantly to move objects. Including the following physical activities: stationary position, occasionally moving about inside the office to access supplies and office machinery, operating a computer, calculator, printer, and whiteboard, communicating and exchanging accurate information and ideas so others will understand, observe, and inspect details at close range. Working conditions are primarily inside.

Essential Functions

• Participation in regular office meetings and Commencement Planning Committee meetings.
• Set-up and management of the Tassel ticket distribution system.
• Perform general office and clerical tasks such as answering phones and creating, editing, and scanning documents.
• Prepare spreadsheets and entering, compiling, and analyzing data.
• Manage communication by responding to commencement inquiries by email and phone, drafting email and text communication for participating graduates, and forwarding accessibility requests to the appropriate staff members.
• Utilize the Name Coach platform to facilitate name pronunciation review and distribution.
• Create, produce, distribute, and collect graduate name cards.
• Review and edit the Commencement program content.
• Assist with Commencement volunteer recruitment, training, and coordination.
• Prepare summaries, presentations, or reports in the format requested
• Prepare materials and assist with set up of event day locations such as Inscape Theatre Overflow Seating, Graduate Check-In, Guest Tickets, Manuszak Center Gymnasium, and Volunteer Check-In/Welcome

Reports To

Associate Registrar

Posting Information

Number of Available Positions

2

Work Location

Owings Mills

Position Category

Student

Position Type

Student Employee

Months/Year

Spring Semester: January - May

Hrs/Week

estimated 7 hours per week

Hrs/Year

If scheduled to work less than 12 months, beginning date

01/25/2027

Ending Date

05/20/2027

FLSA

Non-Exempt

Payroll

Hiring Salary Range

Anticipated to be $15.00 per hour

Recruitment Instructions

Open to All Current Students

Posting Date

10/09/2026

Closing Date/Application Deadline

11/20/2026

Open Until Filled No

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, protected veteran status, genetics, or any other characteristic protected by law.

Supplemental Questions

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