Student Assistant - Physical Therapy Administrative Assistant

University of Georgia; Athens (GA); On-site; USD 17,000 - 19,000; Part time

Job summary

University of Georgia is seeking a Student Assistant - Physical Therapy Administrative Assistant in Athens. The role supports clinic operations, answers calls, schedules appointments, and assists with patient flow and paperwork.

The position emphasizes front-desk duties, patient reception, and coordination with clinical staff to ensure smooth daily operations in the PT clinic.

Responsibilities

• Provides telephone coverage for clinic calls and takes accurate messages.
• Greets patients and visitors and maintains courteous communication.
• Schedules appointments based on patient needs and clinician availability.
• Verifies patient demographics and insurance information when scheduling.
• Assists clinicians and staff to maintain treatment areas and supplies.

Job description

Posting Details

Posting Number: G/R34732P

Working Title: Student Assistant - Physical Therapy Administrative Assistant

Department: UHC-Physical Therapy

About the University of Georgia: Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

Employment Type: Employee

Advertised Salary: $12.00 per hour

Anticipated Start Date: 09/28/2026

Posting Date: 09/14/2026

Open Until Filled: Yes

Special Instructions to Applicants: We are unable to offer a work visa sponsorship for this position. You ,must be authorized to work in the U.S. to apply.

Location of Vacancy: Athens Area

EOO Statement: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

USG Core Values Statement: The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Duties/Responsibilities

Administrative

• * Provides effective telephone coverage for incoming calls to the clinic.
• * Responds to questions and requests, and takes accurate messages for others in the clinic.
• * Forwards information, messages, or caller to the appropriate individual.
• * Prioritizes communication to appropriate staff/resource and anticipates and obtains chart or additional information when needed.
• * Interacts with callers and staff in a helpful and courteous way.
• * Schedules appointments accurately and appropriately based on patient symptoms and urgency of need, eligibility, and age-specific needs.
• * Schedules appointments with appropriate clinician and within appropriate timeframe.
• * Communicates appropriate information to patients regarding their visit (preparation, timeframe, date, clinician, parking, etc.).
• * Verifies eligibility, local phone number, address, email address, emergency contact information and other demographic information when making appointment.
• * Monitors appointment schedules to ensure appropriate assignment and flow of patients.
• * Proactively calls patients who need to fill out questionnaires, bring referrals, or who are running late.
• * Refers complex or special needs to nurse or manager.
• * Schedules follow up appointments for correct provider and within the correct timeframe.
• * Requests completion of patient questionnaire at time of scheduling. Reviews schedule for upcoming two weeks to move appointments for consistency of care for improved patient flow.
• * Assists with scheduling hourly support staff and providers.

Percentage of time: 50

Patient Care

• * Receives patients and others who present in the clinic for appointments, care, or special needs or services.
• * Greets patients and visitors in a timely and courteous manner.
• * Answers general procedure questions, provides directions, and refers patients appropriately.
• * Monitors reception area for patients in distress or for long wait times and acts to resolve.
• * Verifies completed health history and patient agreement form.
• * Displays positive interpersonal relationships with patients, staff, and the general public.
• * Respects and demonstrates confidentiality of all personal and medical information of patients and staff.

Percentage of time: 20

Insurance

• * Verifies patient insurance eligibility and coverage through electronic verification systems, payer websites, or direct communication with insurance representatives.
• * Confirms applicable benefits and identifies referral, pre-certification, or authorization requirements for scheduled services.
• * Obtains and accurately documents insurance information in the electronic medical record and other departmental systems.
• * Reviews patient demographic and insurance information for accuracy and updates information as appropriate.
• * Communicates with patients regarding insurance information, referrals, authorizations, or documentation needed prior to scheduled services.
• * Follows up with insurance companies, referring providers, patients, and other appropriate parties to obtain information necessary to support timely patient access.
• * Enters and verifies visit-related information to support accurate billing, diagnosis, and procedure documentation.
• * Identifies and resolves routine insurance-related discrepancies and refers complex coverage, authorization, or billing issues to the appropriate resource.
• * Maintains accurate insurance and visit documentation in accordance with established departmental procedures and confidentiality requirements.

Percentage of time: 15

Clinical Assistance

• * Assists in care to patients and directly assists clinicians in maintaining treatment areas.
• * Pulls all paper flowsheets and verifies that each provider has before beginning of day.
• * Assists in helping patients to start their session.
• * Helps with necessary materials and supplies, as well as treatment spaces.
• * Anticipates supplies and equipment required for visit.
• * Keeps patient treatment areas ready for next patient, supplies and educational material stocked and ready.
• * Ensures patient and staff safety at all times.
• * Completes all assignments and procedures in a safe and efficient manner with minimal supervision.
• * Follows UHC procedures and standards of care.
• * Understands infection prevention responsibilities in patient care and in clinic support functions and utilizes anticipating cleaning needs in a timely fashion.
• * Maintains logs, files, forms, and other records of the clinic.
• * Contacts patients as needed or directed for follow up care and appointments.
• * Directs requests for release of records to RHI department.
• * Records minutes of team meetings and other communications in collaboration with clinic manager.

Percentage of time: 15