Clinic Assistant

HealthPartners; Eagan (MN); On-site; USD 33,000 - 52,000; Full time

Job summary

HealthPartners in Minnesota seeks a friendly medical receptionist to be the first point of contact in our clinics. You will schedule appointments, collect demographics, verify insurance, and support patient flow.

Strong communication, data entry accuracy, and the ability to work under pressure are essential. Experience in medical front desk roles and customer service will help you excel in a fast-paced environment.

Qualifications

• High School diploma or GED required
• Graduate of formal medical reception or customer service program preferred
• Two years experience as a medical receptionist
• Two years customer service experience
• One year data lookup/entry on PC/mainframe
• One year customer service experience via telephone or in person in last five years
• Ability to organize work under pressure
• Ability to handle multiple priorities and interruptions
• Excellent oral communication skills
• Excellent written communication skills

Responsibilities

• Facilitate scheduling of patient appointments and manage flow
• Collect current financial and demographic information accurately
• Verify insurance eligibility and register patients
• Check-in patients and collect co-pays or fees
• Answer phones and relay messages promptly
• Coordinate with clinic staff to ensure timely communication and scheduling
• Maintain scheduling templates and manage emergencies within Advanced Access
• Complete registration and maintain accurate patient records

Skills

Customer service

Communication skills

Written communication

Organizational skills

Multi-tasking

Data entry

English proficiency

Education

High School diploma or GED

Medical receptionist training program

Job description

REQUIRED:

• High School diploma or GED

• Meets one of the following:

• Graduate of a formal training program in medical reception, an equivalent program, or a customer service program

• Two years experience as a medical receptionist

• Two years experience in a customer service position

• One year experience using data look-up and data entry functions on a mainframe or PC based computer system

• One year customer service experience either via telephone or in-person within the last five years

• Demonstrated ability to organize work under pressure

• Demonstrated ability to function with multiple priorities and interruptions

• Excellent oral communication skills

• Excellent written communication skills

PHYSICAL REQUIREMENTS:

Ability to sit or stand for prolonged periods of time. Oral and written communications with customers requires adequate speech, vision, and hearing. Proficiency in English is required. Proficiency in other languages may be required. Use of a telephone and computer terminal also requires adequate hand writing and manual dexterity skills.

POSITION PURPOSE:

Service excellence is to be centered on patient care and patient relationships and is the responsibility of all employees. Teamwork is the norm and all employees will be held accountable to work as effective team members. This position is a vital point of contact for a patient entering the HPMG Clinics. This position facilitates the process of scheduling appointments and has responsibility for accurate collection of current financial and demographic information. This position directly impacts revenue collection for the medical group.

ACCOUNTABILITIES:

1. Customer Service

Care for each person as he/she would like to be cared for by:

• Putting the patient first at every opportunity

• Listening to understand each patient

• Showing concern for each patient

• Acting individually and with others to meet each patient’s needs

1. Check-in and Co-pay Administration

   1. Check in patients in an accurate and professional manner
   2. Identify and accurately collect co-pays or appropriate fees
   3. Use computer-based system to verify patient information
   4. Understand and communicate benefit changes to members, or refer to appropriate resource
   5. Communicate wait times in a diplomatic manner
   6. Direct patients to the appropriate care area
   7. Prepare reconciliation report
   8. Provide patients with appropriate forms, questionnaires, etc.

1. Computerized Appointment Scheduling for appointments
2. Schedule appointments in an accurate and timely manner according to Advanced Access principles
3. Maintain knowledge of appointment scheduling practices
4. Maintain knowledge of appointment scheduling policies and procedures

1. Registration and Verification

1. Complete the registration process, including reviewing the registration information for completeness and accuracy and obtain further information, if necessary
2. Verify insurance eligibility, if necessary
3. Register patients in an accurate, efficient, and timely manner
4. Identify appropriate account type, e.g., Workers compensation, Motor Vehicle Accidents, etc.

1. Specialty Appointment Coordination

• Provide patient with information required to schedule specialty appointments

1. Facilitate timely and accurate flow of communication within the clinic
2. Answer telephone and respond appropriately to the caller
3. Take and relay messages requiring follow-up to appropriate individuals
4. Prepare records and materials for new patient appointments
5. Assist with the clerical duties of the clinic, e.g., faxing information, making copies, etc.

1. Maintain open communication with Appointment Center to ensure patient and provider needs are met
2. Coordinate schedule templates
3. Coordinate emergency schedule changes
4. Coordinate schedule holds consistent with Advanced Access principles
5. Coordinate schedules regarding provider vacation, rounding, and other out of clinic changes

1. General Accountabilities

• Perform other duties as assigned