Patient Services Specialist

Utah

South Jordan (UT)

Hybrid

USD 25,000 - 39,000

Part time

23 hours ago

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Job summary

University of Utah Health is seeking a patient-focused scheduling specialist to coordinate appointments, manage pre/post-op care, and act as a liaison among patients, physicians, and staff. The role involves handling complex inquiries, processing payments, and ensuring accurate records across locations, with EPIC scheduling and insurance verification experience valued.

The position emphasizes independent judgment with moderate guidance, hospital workflow coordination, and providing clear

Qualifications

Two (2) years of relevant experience in healthcare coordination or administrative role, or the equivalency.

Responsibilities

Schedules and coordinates appointments, including surgical procedures and imaging, across departments.
Manages waitlists and adjusts capacity to optimize scheduling across locations.
Confirms appointments and provides pre-procedure instructions to patients.
Tracks and validates patient records from outside providers for completeness.
Acts as liaison between patients, physicians, and clinical staff during appointments.
Processes payments and reconciles daily financials; may manage insurer arrangements.
Coordinates surgical cases, including OR block time and pre/post-op scheduling.
Performs outreach for new patient visits and transfer-of-care scheduling.

Skills

Epic scheduling

Registration processes

Insurance verification

Multisite coordination

Communication skills

Workflow management

Tools

Epic

Microsoft Office

Job description

Overview

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA

This position serves as the liaison between patients and clinical staff throughout their appointment journey. Responsibilities include handling more complex patient inquiries, scheduling multiple appointments, and compiling results from various providers and prior tests as needed. The role involves interacting with patients before, during, and after their appointment, assisting with prior authorization and referral processes, and routinely collecting payments per the defined process. The specialist receives moderate guidance, allowing for some independent judgment in managing patient scheduling and coordination.

Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognised for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.

Responsibilities

Essential Functions

Schedules and coordinates appointments, including surgical procedures, pre/post-op care, imaging (MRI, CT scans, etc.), and care across departments and specialties.
Manages waitlists, opens appointment slots, and adjusts appointment capacity to enhance scheduling across multiple locations and clinics.
Confirms appointments and provides pre-procedure instructions to patients.
Tracks, requests, and validates patient records from outside organizations to ensure completeness and timeliness before appointments.
Serves as the primary liaison between patients, physicians, and clinical staff during appointments, addressing inquiries and facilitating communication.
Processes payments, reconciles daily financials, and may manage single-case or gap agreements with insurers.
Acts as a coordinator for surgical cases, managing OR block time, scheduling pre/post-op appointments, and arranging multidisciplinary care.
Completes outreach for new patient visits, transfer-of-care scheduling.

Knowledge / Skills / Abilities

Advanced knowledge of scheduling, registration, and referrals processes in Epic.
Advanced understanding of insurance verification, benefits, authorizations, and appeals processes.
Familiarity with specialty case coordination and multidisciplinary care.
Strong coordination and organizational skills.
Proficient in Microsoft Suite. (Word, Excell, Outlook)
Excellent communication and liaison skills.
Ability to manage EPIC work queues and administrative workflows.
Ability to manage multiple appointments and optimize scheduling across locations.
Ability to provide detailed instructions and support to patients.
Ability to facilitate effective communication between patients, physicians, and clinical staff.

Qualifications

Required

Two (2) years of relevant experience in healthcare coordination or administrative role, or the equivalency.

Working Conditions and Physical Demands

This position involves light work that may exert up to 20 pounds and may consistently require light work involving lifting, carrying, pushing, pulling, or otherwise moving objects. This position involves standing for extended periods of time and is not exposed to adverse environmental conditions.

Physical Requirements

Carrying, Climbing, Color Determination, Crawling, Far Vision, Lifting, Listening, Manual Dexterity, Near Vision, Pulling and/or Pushing, Reaching, Sitting, Speaking, Standing, Stooping and Crouching, Tasting or Smelling, Walking

Multi-lingual Candidates Welcomed

EEO Statement

University of Utah Health Hospitals and Clinics, a part of The University of Utah, values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patient populations. All qualified individuals are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. University of Utah Health Hospitals and Clinics, a part of The University of Utah, is an Affrmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability, please contact the University of Utah Health Hospitals and Clinics Human Resources office at 801-581-6500. If you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu/.

Requisition Number

85723

Reg/Temp

Regular

Employment Type

Part-Time

Shift

Variable

Work Schedule

Variable schedule, Saturday and Sunday included

Clinical/Non-Clinical Status

Non-Clinical