Student Affairs Operations & Events Assistant

Penn State University; United States; On-site; USD 21,000 - 30,000; Part time

Job summary

Penn State Brandywine is seeking a part-time Administrative Assistant to support the Office of Student Affairs. The role includes front-end operations, scheduling, document preparation, and limited project coordination for four full-time staff members.

Evening/weekend events may be required, with strong emphasis on guest services and accuracy. The ideal candidate has experience in administrative support, event coordination, and basic graphic design, with proficiency in Microsoft Office

Qualifications

• Proven administrative support experience.
• Experience coordinating events and calendars.
• Experience with social media management and simple graphics.
• Experience with financial operations and payroll processing.

Responsibilities

• Coordinate front-end department operations and guest services.
• Coordinate student employee scheduling, training, and payroll approval.
• Prepare letters, reports, and other documents with proper formatting and grammar.
• Schedule meetings and manage director and staff calendars using Outlook.
• Organize and maintain electronic and hard-copy files; oversee office equipment and supplies within budget.

Skills

Administrative support

Event coordination

Social media management

Graphic design

Financial operations

Payroll processing

Microsoft Office

Tools

Outlook

Excel

Job description

Penn State Brandywine is seeking a part-time Administrative Assistant to support the Office of Student Affairs. The role includes front-end operations, scheduling, document preparation, and limited project coordination for four full-time staff members.

Evening/weekend events may be required, with strong emphasis on guest services and accuracy. The ideal candidate has experience in administrative support, event coordination, and basic graphic design, with proficiency in Microsoft Office