Community Rentals & Events Coordinator

Penn State University; Media (Delaware County); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Evening/weekend hours

Job summary

Penn State Brandywine is seeking a detail-oriented, customer-focused staff member to support external facility rentals and internal space-use requests. This part-time role (20-24 hours/week, year-round) requires regular on-campus presence and interaction with campus and community stakeholders, serving as a primary contact for both internal and external partners.

The ideal candidate is organized, responsive, and collaborative across campus departments, providing excellent customer service, and

Qualifications

• Experience in customer service, event coordination, facilities support, or administrative roles.
• Strong communication and interpersonal skills; professional campus representation.
• Excellent organizational skills with attention to detail and ability to manage multiple priorities.
• Familiarity with scheduling or reservation systems and basic web/content updates.
• Availability for occasional evenings or weekend hours based on rental activity and campus events.

Responsibilities

• Serve as the primary contact for external facility rental inquiries; provide information on availability, policies, and pricing.
• Coordinate internal space-use requests; review, process, and align with campus policies and scheduling guidelines.
• Track reservations, maintain accurate schedules, and coordinate logistics with campus partners (Police, Maintenance, IT, Food Services).
• Assist with rental billing, deposits, payments, and related financial documentation; help update the rental website.

Skills

Customer service

Event coordination

Administrative support

Communication skills

Scheduling systems

Job description

Penn State Brandywine is seeking a detail-oriented, customer-focused staff member to support external facility rentals and internal space-use requests. This part-time role (20-24 hours/week, year-round) requires regular on-campus presence and interaction with campus and community stakeholders, serving as a primary contact for both internal and external partners.

The ideal candidate is organized, responsive, and collaborative across campus departments, providing excellent customer service, and