Student Affairs Admin & Events Coordinator (Part-Time)

Penn State University; Media (Delaware County); On-site; USD 25,000 - 32,000; Part time

Job summary

Penn State Brandywine is seeking a part-time Administrative Assistant in the Office of Student Affairs to provide administrative and project support to campus operations, engagement, belonging, and retention.

Reporting to the Director of Student Affairs, you will coordinate front-end operations, student staff scheduling and payroll approvals, meetings, budgets, and communications, helping our department run smoothly.

Qualifications

• Proficiency in Microsoft Office applications, especially Outlook, Word, and Excel.
• Experience in administrative support, event coordination, social media management, and payroll processing is preferred.
• Part-time opening: typically 24 hours per week, 9:00 a.m.–3:00 p.m. Monday–Friday, with possible extra hours during peak periods.

Responsibilities

• Coordinate front-end department operations and guest experience for the campus community.
• Coordinate selection, training, evaluation, scheduling, and payroll approval of student employees.
• Prepare meeting materials, agendas, slides, and correspondence.
• Schedule calendar appointments using Microsoft Outlook.
• Process purchases and reimbursements; reconcile transactions.
• Serve as SIMBA system liaison and generate financial reports.

Skills

Outlook

Word

Excel

Administrative support

Event coordination

Payroll processing

Financial operations

Social media management

Graphic design

Tools

SIMBA system

Maxient

Purchase orders

Job description

Penn State Brandywine is seeking a part-time Administrative Assistant in the Office of Student Affairs to provide administrative and project support to campus operations, engagement, belonging, and retention.

Reporting to the Director of Student Affairs, you will coordinate front-end operations, student staff scheduling and payroll approvals, meetings, budgets, and communications, helping our department run smoothly.