Part-Time Community Rentals & Events Coordinator

The Pennsylvania State University; Media (Delaware County); On-site; USD 21,000 - 30,000; Part time

Job summary

Penn State Brandywine is seeking a detail-oriented, customer-focused staff member to support external facility rentals and internal space-use requests. This part-time role is 20-24 hours per week, year-round, with regular on-campus presence and interaction with campus and community stakeholders.

You will manage inquiries, tours, rental agreements, scheduling, and billing support while coordinating with campus units and Risk Management. The role reports to the Chancellor or designee.

Qualifications

• Prior experience in customer service, event coordination, facilities support, or administrative roles.
• Strong communication and interpersonal skills, with the ability to represent the campus professionally.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a collaborative environment.

Responsibilities

• Serve as the primary contact for external facility rental inquiries and coordinate tours, pricing, and policies.
• Coordinate intake, review, and processing of internal space-use requests from faculty, staff, and student groups.
• Monitor the campus reservation system to prevent conflicts and maintain accurate schedules.
• Coordinate rental billing and assist with tracking revenue, deposits, and payments.
• Communicate timelines and requirements clearly with internal and external stakeholders.

Skills

Customer service

Event coordination

Facilities support

Administrative skills

Communication skills

Interpersonal skills

Organization

Scheduling systems

Website updates

Diversity awareness

Tools

Office software

Job description

Penn State Brandywine is seeking a detail-oriented, customer-focused staff member to support external facility rentals and internal space-use requests. This part-time role is 20-24 hours per week, year-round, with regular on-campus presence and interaction with campus and community stakeholders.

You will manage inquiries, tours, rental agreements, scheduling, and billing support while coordinating with campus units and Risk Management. The role reports to the Chancellor or designee.