Student Affairs Operations Coordinator

California State University Channel Islands; Oxnard (CA); On-site; USD 41,000 - 49,000; Full time

Job summary

California State University Channel Islands is seeking an Administrative Support Coordinator I to provide comprehensive administrative support across the VPSAEM Office, Budget & Staff Resources, and the Student Marketing Center. The role includes processing reimbursements, coordinating travel, and ensuring timely document submission.

The position also oversees student employees, recruits and trains staff, and maintains data and timekeeping reporting.

Qualifications

• Requires full functional knowledge of standard office procedures and practices.
• Strong written and verbal communication in English; grammar, spelling, punctuation mastery.
• Ability to learn new office systems and software quickly.

Responsibilities

• Provides administrative support to the VPSAEM Office, Budget & Staff Resources, and the Student Marketing Center (SMC) including procurement reconciliations, check requests, travel arrangements, reimbursements, and timely submission of documents.
• Oversees VPSAEM Office student employees, including recruitment, training, evaluation, and timekeeping reporting.
• Coordinates office services, onboarding processes, staff meetings, and special events; supports committees and timekeeping administration.
• Maintains positive relationships with students, administrators, faculty, and staff; communicates scheduling issues and supply needs.
• Performs additional related duties as assigned.

Skills

Office procedures

English grammar

Clear communication

Microsoft Office Suite

Timekeeping systems

Education

Bachelor’s degree or related field

Tools

MS Office Suite

Database reporting

Job description

California State University Channel Islands is seeking an Administrative Support Coordinator I to provide comprehensive administrative support across the VPSAEM Office, Budget & Staff Resources, and the Student Marketing Center. The role includes processing reimbursements, coordinating travel, and ensuring timely document submission.

The position also oversees student employees, recruits and trains staff, and maintains data and timekeeping reporting.