Executive Office & Events Coordinator

California State University; Monterey (CA); On-site; USD 45,000 - 47,000; Full time

Job summary

California State University, Monterey Bay is seeking an Administrative Support Coordinator to provide essential administrative support and coordination for University Affairs, Ceremonies, and Events. This role covers office management, travel processes, calendars, and forms.

You will assist with onboarding, maintain procedures, draft event-related documents, support budgeting, and coordinate campus events, including welcome activities and ceremonies.

Qualifications

• Excellent written and verbal communication in English.
• Strong organizational and calendar management skills.
• Ability to handle confidential information with discretion.
• Proficient with standard office software and basic budgeting.

Responsibilities

• Main point of contact for clerical/administrative support functions and calendar management.
• Coordinate travel arrangements and processing of reimbursements and forms.
• Create, maintain and distribute UACE forms, calendars, and agendas.
• Provide onboarding support to new staff and student workers; track schedules.
• Support event planning, 25Live coordination, and budgeting/document preparation.

Skills

Office procedures

English grammar

Multicultural communication

Education

High school diploma or equivalent

Tools

Word processing

Spreadsheets

Email

Calendar

Online/video meetings

Webpage maintenance

Digital signature software

Job description

California State University, Monterey Bay is seeking an Administrative Support Coordinator to provide essential administrative support and coordination for University Affairs, Ceremonies, and Events. This role covers office management, travel processes, calendars, and forms.

You will assist with onboarding, maintain procedures, draft event-related documents, support budgeting, and coordinate campus events, including welcome activities and ceremonies.