Student Accounts & Purchasing Clerk

ivytech; Sellersburg (IN); On-site; USD 31,000 - 42,000; Full time

Benefits offered by this job

Paid time off

Professional development opportunities

Flexible work arrangements where avail

Job summary

Ivy Tech Community College, Sellersburg Campus, seeks an Accounts Clerk to support the combined Business and Bursar Office. The role blends student account services with procurement and finance tasks, serving as the primary contact for inquiries and payment processing.

You will code student accounts, process payments in Banner and Workday, balance the cash drawer daily, reconcile records, and assist with purchasing in collaboration with Finance and Facilities. Privacy under FERPA is essential.

Qualifications

• Demonstrated customer service skills and effective communication.
• Accurate keyboarding and business math competency.
• Ability to maintain confidentiality, prioritize multiple tasks, and work independently.

Responsibilities

• Serve as the primary point of contact for the combined Business/Bursar Office, answering calls, assisting students, and welcoming students, faculty, staff, and campus visitors.
• Assist students with tuition payments, refunds, payment plans, and account balances.
• Process payments in Ivy Tech’s online systems (Banner and Workday); balance and reconcile the cash drawer daily.
• Code student accounts accurately and maintain compliant records.
• Collaborate with other departments to resolve student accounts or process-related questions.
• Review returned payments and stale refund checks and coordinate resolution with students.
• Enter requisitions, track purchase orders, and process vendor invoices.
• Work closely with Finance and Facilities teams to ensure timely and accurate purchasing.
• Monitor and manage financial spreadsheets and projects, as needed.
• Collaborate closely with the Business Office Assistant Director and Bursar Office Assistant Director with any special projects or tasks during their peak seasons.
• Perform other duties as assigned.

Skills

Customer service

Effective communication

Attention to detail

Discretion and confidentiality

Education

Associate degree

Job description

Ivy Tech Community College, Sellersburg Campus, seeks an Accounts Clerk to support the combined Business and Bursar Office. The role blends student account services with procurement and finance tasks, serving as the primary contact for inquiries and payment processing.

You will code student accounts, process payments in Banner and Workday, balance the cash drawer daily, reconcile records, and assist with purchasing in collaboration with Finance and Facilities. Privacy under FERPA is essential.