Strategic Scheduling Lead: Training & Optimization

Caravel Autism Health, LLC; Madison (WI); On-site; USD 45,000 - 65,000; Full time

Job summary

Caravel Autism Health, LLC in Madison, WI is seeking a Senior Scheduling Specialist who will report to the Regional Director or Regional Vice President and support scheduling across clinics. You will provide training, coverage for vacancies, and maintain schedules to ensure efficient utilization of clinical resources.

The role requires collaboration with cross-functional teams, data integrity, and ongoing process improvements, including standardizing scheduling practices and communicating

Qualifications

• HS diploma or equivalent required.
• Healthcare administration coursework preferred.
• Experience in scheduling in high-volume environments.
• Experience with HIPAA and confidentiality.
• Strong communication and problem-solving skills.
• Ability to train and provide coverage as needed.

Responsibilities

• Provide training and support to Scheduling Specialists on scheduling practices, tools and procedures.
• Provide coverage for vacant Scheduling Specialist roles to maintain operations.
• Develop and maintain clinician schedules to ensure efficient utilization.
• Coordinate with clinic teams and managers to understand resource requirements.
• Participate in scheduling calls to review performance and updates.
• Lead scheduling enhancements with regional leaders across channels.
• Identify and resolve deviations from scheduling standards and data discrepancies.
• Prepare reports and present scheduling metrics to stakeholders.
• Engage in continuous process improvements to standardize scheduling across the company.

Skills

Scheduling proficiency

Data analysis

Communication skills

Problem-solving

HIPAA knowledge

Cross-functional collaboration

Education

High school diploma or equivalent

Healthcare administration coursework (preferred)

Tools

Scheduling software

Job description

Caravel Autism Health, LLC in Madison, WI is seeking a Senior Scheduling Specialist who will report to the Regional Director or Regional Vice President and support scheduling across clinics. You will provide training, coverage for vacancies, and maintain schedules to ensure efficient utilization of clinical resources.

The role requires collaboration with cross-functional teams, data integrity, and ongoing process improvements, including standardizing scheduling practices and communicating