Clinic Scheduling & Admin Coordinator

Caravel Autism Health, LLC; Munster (IN); On-site; USD 25,000 - 37,000; Full time

Job summary

Caravel Autism Health, LLC is seeking a Scheduling Specialist in Munster, IN to be the face of the clinic for clients and families. The role supports the clinical team by managing schedules, coordinating start of service, and handling daily center operations.

You will maintain accurate schedules, record cancellations, and assist with onboarding of new clients alongside Intake, while ensuring HIPAA compliance and professional communication.

Qualifications

• High school diploma or GED required.
• Minimum 1 year of administrative or customer service experience in medical/therapeutic settings preferred.
• Experience with multi-line phones and standard office equipment.

Responsibilities

• Schedule permanent and variances for staff.
• Greet clients and families upon arrival; answer and route calls.
• Record and track cancellations, reschedules, and time off.
• Coordinate onboarding of new clients with Intake and first-day scheduling.
• Maintain center operations including cleanliness, logistics and supplies.
• Support in-market centers with scheduling operations as needed.

Skills

Organizational skills

Phone systems

Professionalism

Communication

Initiative

HIPAA knowledge

Confidentiality

Education

High School Diploma/GED

Job description

Caravel Autism Health, LLC is seeking a Scheduling Specialist in Munster, IN to be the face of the clinic for clients and families. The role supports the clinical team by managing schedules, coordinating start of service, and handling daily center operations.

You will maintain accurate schedules, record cancellations, and assist with onboarding of new clients alongside Intake, while ensuring HIPAA compliance and professional communication.