Calendar Maestro: Precise Scheduling & Coordination

Simera; San Francisco (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Simera is seeking a highly organized Scheduling Coordinator to manage calendars, appointments, and daily coordination activities in a fast-paced environment in San Francisco, CA. The role requires proactive communication with clients, employees, and stakeholders to keep schedules accurate and conflict-free.

The ideal candidate demonstrates strong organizational skills, attention to detail, and experience with Google Calendar, Outlook, and CRM systems.

Qualifications

• Experience in scheduling, coordination, or similar roles.
• Experience managing calendars, meetings, or scheduling requests.
• Strong computer and digital skills.
• Ability to work independently and with remote teams.
• Reliable internet connection and a remote-work setup.
• English proficiency for coordinating with English-speaking stakeholders.

Responsibilities

• Manage and coordinate calendars, appointments, meetings, and schedules.
• Schedule, reschedule, and confirm appointments based on availability.
• Communicate with clients, customers, employees, and stakeholders about scheduling.
• Monitor calendars to identify conflicts and adjust accordingly.
• Send appointment confirmations, reminders, and follow-ups.
• Coordinate meeting times across teams, locations, and time zones.
• Maintain scheduling data in calendars, CRM systems, and internal tools.
• Track cancellations, rescheduled appointments, and no-shows.
• Prepare daily or weekly scheduling reports as needed.
• Identify recurring scheduling issues and suggest process improvements.
• Maintain professional, customer-focused scheduling interactions.

Skills

Communication

Organization

Attention to detail

Calendar management

Multi-tasking

Follow-up

Professionalism

Scheduling tools

Tools

Google Calendar

Microsoft Outlook

Google Workspace

CRM systems

Spreadsheets

Job description

Simera is seeking a highly organized Scheduling Coordinator to manage calendars, appointments, and daily coordination activities in a fast-paced environment in San Francisco, CA. The role requires proactive communication with clients, employees, and stakeholders to keep schedules accurate and conflict-free.

The ideal candidate demonstrates strong organizational skills, attention to detail, and experience with Google Calendar, Outlook, and CRM systems.